Get automatic weekly team availability reports
Scheduling team work is painful without clear availability. Notis runs every Friday afternoon, checks all team calendars for next week, and gives you a free/busy report so you know when everyone is available.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Query Free/Busy Information
Returns free/busy information for a set of calendars.
Why this helps
You waste time manually checking each team member's calendar, and even then you miss availability shifts or timezone differences.
- See all team availability at a glance
- Stop individually checking each person's calendar
- Schedule team meetings faster
- Reduce back-and-forth finding meeting times
Setup
Build it in a few focused steps.
- 1Connect Google Calendar to Notis and add team member calendars.
- 2Create an automation: 'Every Friday at 3pm, check the free/busy information for my team's calendars for the following week and send me a summary.'
- 3Select 'Cron schedule' and set it to Friday afternoons.
- 4Tell Notis which team members' calendars to check.
- 5Test by running the automation once to see the availability report.
Questions about this workflow
Do team members need to share their calendars with me?
Yes, they need to share their Google Calendars with you so Notis can access their availability.
Will this show event details or just busy/free blocks?
By default, just busy/free times for privacy. You can customize to see event titles if needed.
Can this automatically suggest optimal meeting times?
Yes. Tell Notis to analyze the report and suggest 3 times when everyone is free next week.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Airtable to Google Calendar. A trigger fires from one place; an action lands in another.
Airtable triggers
Google Calendar actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Insert Calendar into List
Inserts an existing calendar into the user's calendar list.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Update Calendar List Entry
Updates an existing entry on the user\'s calendar list.
Base Metadata Changed
Triggers when an existing Airtable base changes its name or permission level.
Delete Calendar
Deletes a secondary calendar. use calendars.clear for clearing all events on primary calendars.
Base Schema Changed
Triggers when tables, fields, or views change in an Airtable base.
Update Calendar
Updates metadata for a calendar.
User Profile Changed
Triggers when the connected Airtable user's profile information changes.
Clear Calendar
Clears a primary calendar. this operation deletes all events associated with the primary calendar of an account.
View Created
Triggers when a new view is created in an Airtable base.
Create Event
Creates an event on a google calendar, needing rfc3339 utc start/end times (end after start) and write access to the calendar. by default, adds the organizer as an attendee unless exclude organizer is set to true.
View Deleted
Triggers when a previously known Airtable view is deleted.
Delete event
Deletes a specified event by `event id` from a google calendar (`calendar id`); this action is idempotent and raises a 404 error if the event is not found.
View Metadata Changed
Triggers when an Airtable view changes its name or type.
Create a calendar
Creates a new, empty google calendar with the specified title (summary).
Connect any two apps with Notis in the middle.
Airtable and Google Calendar, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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