Send client meeting invites from Airtable automatically
Client meetings scheduled in Airtable shouldn't require manual calendar work. Notis creates the calendar event and sends invites from your Google Calendar, keeping everything in sync.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Create Event
Creates an event on a google calendar, needing rfc3339 utc start/end times (end after start) and write access to the calendar. by default, adds the organizer as an attendee unless exclude organizer is set to true.
Why this helps
You schedule client meetings in Airtable but forget to send calendar invites, leading to missed or confused meetings.
- Stop double-booking client meetings
- Clients always have the meeting on their calendar
- Reduce back-and-forth on meeting times
- Keep all meeting details in one place
Setup
Build it in a few focused steps.
- 1Connect Airtable and Google Calendar to Notis.
- 2Create an automation: 'When a client meeting is added to my Airtable with date, time, and attendee email, create a Google Calendar event and send a calendar invite to the client.'
- 3Set the trigger to 'Webhook' to listen for new meeting entries.
- 4Tell Notis to include meeting details (agenda, Zoom link, location) in the calendar invite description.
- 5Test by adding a client meeting to Airtable and checking that the client receives a calendar invite.
Questions about this workflow
Can I include a Zoom link or meeting notes in the invite?
Yes. Notis can pull any field from Airtable and include it in the calendar invite.
What if the client declines the invite?
Notis will notify you if a decline comes through. You can then follow up or reschedule via Airtable.
Can I automatically send a follow-up email after the meeting?
That's outside this workflow but you can chain it: create a second automation to send follow-up emails.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Airtable to Google Calendar. A trigger fires from one place; an action lands in another.
Airtable triggers
Google Calendar actions
Base Metadata Changed
Triggers when an existing Airtable base changes its name or permission level.
Insert Calendar into List
Inserts an existing calendar into the user's calendar list.
Base Schema Changed
Triggers when tables, fields, or views change in an Airtable base.
Update Calendar List Entry
Updates an existing entry on the user\'s calendar list.
User Profile Changed
Triggers when the connected Airtable user's profile information changes.
Delete Calendar
Deletes a secondary calendar. use calendars.clear for clearing all events on primary calendars.
View Created
Triggers when a new view is created in an Airtable base.
Update Calendar
Updates metadata for a calendar.
View Deleted
Triggers when a previously known Airtable view is deleted.
Clear Calendar
Clears a primary calendar. this operation deletes all events associated with the primary calendar of an account.
View Metadata Changed
Triggers when an Airtable view changes its name or type.
Create Event
Creates an event on a google calendar, needing rfc3339 utc start/end times (end after start) and write access to the calendar. by default, adds the organizer as an attendee unless exclude organizer is set to true.
Delete event
Deletes a specified event by `event id` from a google calendar (`calendar id`); this action is idempotent and raises a 404 error if the event is not found.
Create a calendar
Creates a new, empty google calendar with the specified title (summary).
Connect any two apps with Notis in the middle.
Not just Airtable and Google Calendar. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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