Auto-Label Emails from External Webhooks
Your app sends a webhook with email and label info? Notis instantly labels those emails in Gmail—no manual sorting.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Why this helps
Emails arrive but founders often don't label them immediately, causing important emails to get buried in the general inbox.
- Emails labeled automatically upon arrival
- Reduce manual inbox management
- Integrate external data into Gmail workflows
Setup
Build it in a few focused steps.
- 1Connect external app and Gmail to Notis.
- 2Set up webhook: external app POSTs to Notis with email ID and label names.
- 3Create an automation: 'When webhook arrives, apply the specified label to the email.'
- 4Notis matches the email ID and applies labels (creating them if needed).
- 5Test by sending a webhook and verifying labels appear on your Gmail emails.
Questions about this workflow
Can I apply multiple labels at once?
Yes. The webhook can include an array of labels and Notis applies all of them.
What if I want to remove a label instead?
Tell Notis to remove specific labels or clear all labels and reapply a new set.
Can I use this to auto-archive emails?
Yes. Apply an 'archived' label and set up a Gmail filter to auto-archive messages with that label.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Airtable to Gmail. A trigger fires from one place; an action lands in another.
Airtable triggers
Gmail actions
Base Metadata Changed
Triggers when an existing Airtable base changes its name or permission level.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Base Schema Changed
Triggers when tables, fields, or views change in an Airtable base.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
User Profile Changed
Triggers when the connected Airtable user's profile information changes.
Create label
Creates a new label with a unique name in the specified user's gmail account.
View Created
Triggers when a new view is created in an Airtable base.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
View Deleted
Triggers when a previously known Airtable view is deleted.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
View Metadata Changed
Triggers when an Airtable view changes its name or type.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Not just Airtable and Gmail. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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