Get urgent field reports into CommCare faster
Start from a webhook and let Notis find the Airtable report, prepare the requested XForm, and submit it to CommCare.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Submit Form to CommCare
Tool to submit an XForm to CommCare following the OpenRosa standard. Use when you need to submit form data with complete XML including required metadata fields (deviceID, timeStart, timeEnd, username, userID, instanceID).
Why this helps
Urgent field reports can sit in Airtable while someone manually re-enters the same information into CommCare.
- Reduce repeat entry between Airtable and CommCare.
- Make urgent reports easier to act on without switching between apps.
- Keep the submission aligned with the XForm structure and required metadata.
Setup
Build it in a few focused steps.
- 1Connect Airtable and CommCare once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a clear name.
- 3In one instruction, tell Notis how to find the urgent Airtable report and prepare and submit its complete XForm to CommCare.
- 4Pick the Notis webhook trigger and choose where run reports should go.
- 5Test with one real report, including the required XForm metadata.
Questions about this workflow
What starts this automation?
An HTTP request to its Notis webhook starts it. Airtable does not provide an urgent-record trigger in the events listed here.
What must the XForm include?
The complete XML must include required metadata such as deviceID, timeStart, timeEnd, username, userID, and instanceID.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Airtable to CommCare. A trigger fires from one place; an action lands in another.
Airtable triggers
CommCare actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Lookup Table
Tool to create a new lookup table in a CommCare domain. Use when you need to set up reference data structures like product catalogs, price lists, or configuration tables. Requires 'Edit Apps' permission.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Web User Invitation
Tool to create an invitation for a new web user in CommCare. Use when you need to invite a user with specific role and permissions. Requires 'Edit Web Users & Edit Access API' permissions.
Base Metadata Changed
Triggers when an existing Airtable base changes its name or permission level.
List Reports
Tool to retrieve available reports configured in a CommCare project. Use when you need to discover what reports exist before downloading report data via the Download Report Data API.
Base Schema Changed
Triggers when tables, fields, or views change in an Airtable base.
Single Sign On
Tool to validate login credentials and retrieve user profile for a mobile worker or web user. Use when you need to authenticate a user and obtain their profile information including roles, permissions, locations, and configuration details.
User Profile Changed
Triggers when the connected Airtable user's profile information changes.
Submit Form to CommCare
Tool to submit an XForm to CommCare following the OpenRosa standard. Use when you need to submit form data with complete XML including required metadata fields (deviceID, timeStart, timeEnd, username, userID, instanceID).
View Created
Triggers when a new view is created in an Airtable base.
Submit Form ODK Compatible
Tool to submit form data using ODK-compatible endpoint for Android client compatibility. Use when submitting XForm data to CommCare. Requires properly formatted XML with metadata including unique instanceID.
View Deleted
Triggers when a previously known Airtable view is deleted.
View Metadata Changed
Triggers when an Airtable view changes its name or type.
Connect any two apps with Notis in the middle.
Airtable and CommCare, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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