Create a CommCare lookup table from your Airtable catalog
Turn a prepared Airtable catalog into a new CommCare reference table with a prompt-based Notis automation.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Create Lookup Table
Tool to create a new lookup table in a CommCare domain. Use when you need to set up reference data structures like product catalogs, price lists, or configuration tables. Requires 'Edit Apps' permission.
Why this helps
Reference data maintained in Airtable may need a deliberate setup step before it can be used in CommCare.
- Use Airtable as the source for preparing CommCare reference data.
- Reduce copying catalog details by hand.
- Create a new lookup table for a defined CommCare use.
Setup
Build it in a few focused steps.
- 1Connect Airtable and CommCare once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name the catalog setup.
- 3In one instruction, tell Notis which Airtable catalog to use and how it should form a new CommCare lookup table.
- 4Pick the Notis webhook trigger and choose where run reports should go.
- 5Test with one real catalog and confirm the table details and required CommCare permissions.
Questions about this workflow
Does this update an existing lookup table?
No. The selected CommCare action creates a new lookup table. Use it when you intend to set up a new reference table.
What permission is needed?
The CommCare user needs Edit Apps permission to create a lookup table.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Airtable to CommCare. A trigger fires from one place; an action lands in another.
Airtable triggers
CommCare actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Lookup Table
Tool to create a new lookup table in a CommCare domain. Use when you need to set up reference data structures like product catalogs, price lists, or configuration tables. Requires 'Edit Apps' permission.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Web User Invitation
Tool to create an invitation for a new web user in CommCare. Use when you need to invite a user with specific role and permissions. Requires 'Edit Web Users & Edit Access API' permissions.
Base Metadata Changed
Triggers when an existing Airtable base changes its name or permission level.
List Reports
Tool to retrieve available reports configured in a CommCare project. Use when you need to discover what reports exist before downloading report data via the Download Report Data API.
Base Schema Changed
Triggers when tables, fields, or views change in an Airtable base.
Single Sign On
Tool to validate login credentials and retrieve user profile for a mobile worker or web user. Use when you need to authenticate a user and obtain their profile information including roles, permissions, locations, and configuration details.
User Profile Changed
Triggers when the connected Airtable user's profile information changes.
Submit Form to CommCare
Tool to submit an XForm to CommCare following the OpenRosa standard. Use when you need to submit form data with complete XML including required metadata fields (deviceID, timeStart, timeEnd, username, userID, instanceID).
View Created
Triggers when a new view is created in an Airtable base.
Submit Form ODK Compatible
Tool to submit form data using ODK-compatible endpoint for Android client compatibility. Use when submitting XForm data to CommCare. Requires properly formatted XML with metadata including unique instanceID.
View Deleted
Triggers when a previously known Airtable view is deleted.
View Metadata Changed
Triggers when an Airtable view changes its name or type.
Connect any two apps with Notis in the middle.
Airtable and CommCare, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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