Log employee expenses from Airtable in Breathe HR
Let Notis check your Airtable expense intake on a schedule and record eligible submissions in Breathe HR, with exceptions surfaced in the run report.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Create Employee Expense
Tool to create an employee expense record in BreatheHR. Use when an employee needs to submit a new expense claim for reimbursement or record a company-paid expense.
Why this helps
Expense submissions in a separate intake table can be easy to overlook or slow to re-enter in the HR system.
- Review a queue of submitted expenses on a predictable schedule
- Reduce repeated entry of expense details
- Surface incomplete submissions for follow-up
Setup
Build it in a few focused steps.
- 1Connect Airtable and Breathe HR once in the Notis portal.
- 2Create an automation in Automations, then New Automation, and name it for expense intake.
- 3Tell Notis to review new Airtable expense submissions and create Breathe HR employee expense records for complete entries, reporting incomplete ones.
- 4Pick a recurring schedule and choose where run reports should go.
- 5Test with one real expense entry and check the Breathe HR record and run report.
Questions about this workflow
Does this create an expense claim for reimbursement?
No. It creates an employee expense record. Breathe HR has a separate action for grouping unclaimed expense records into an expense claim.
What happens when the Airtable entry is incomplete?
Instruct Notis to flag it in the run report for follow-up rather than creating a record without the needed details.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Airtable to Breathe HR. A trigger fires from one place; an action lands in another.
Airtable triggers
Breathe HR actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Approve Leave Request
Tool to approve a leave request in BreatheHR. Use when an authorized user needs to approve a pending leave request.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Employee
Tool to create a new employee in BreatheHR. Use when you need to add a new employee record with their personal information, contact details, and employment information. Required fields are first_name, last_name, email, and company_join_date.
Base Metadata Changed
Triggers when an existing Airtable base changes its name or permission level.
Create Employee Change Request
Tool to create a change request for an employee field. Use when you need to update employee information such as job title, department, or salary.
Base Schema Changed
Triggers when tables, fields, or views change in an Airtable base.
Create Employee Expense
Tool to create an employee expense record in BreatheHR. Use when an employee needs to submit a new expense claim for reimbursement or record a company-paid expense.
User Profile Changed
Triggers when the connected Airtable user's profile information changes.
Create Employee Expense Claim
Tool to create a new expense claim for an employee. Use when you need to submit expenses for reimbursement by grouping one or more unclaimed expense records into a claim.
View Created
Triggers when a new view is created in an Airtable base.
Create Employee Sickness
Tool to create a sickness record for an employee in BreatheHR. Use when you need to log an employee's sick leave with details like type, dates, and status.
View Deleted
Triggers when a previously known Airtable view is deleted.
Delete Employee Expense
Tool to delete an employee expense by ID. Use when you need to remove an expense record from the system.
View Metadata Changed
Triggers when an Airtable view changes its name or type.
Delete Employee Training Course
Tool to delete an employee training course record by its ID. Use when you need to remove a training record from an employee's profile.
Connect any two apps with Notis in the middle.
Airtable and Breathe HR, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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