Bring existing Apollo contacts into view when Airtable adds a prospecting view
A new view often marks a new way to focus your work. Have Notis search Apollo contacts so existing records are easier to find as that workflow takes shape.
Trigger
View Created
Triggers when a new view is created in an Airtable base.
Action
Search Apollo contacts
Searches apollo contacts using keywords, stage ids (from 'list contact stages' action), or sorting (max 50,000 records; `sort ascending` requires `sort by field`).
Why this helps
A useful new Airtable view may be created while related Apollo contacts remain buried in the CRM.
- Surfaces potentially relevant existing contacts for a human review.
- Cuts the back-and-forth between Airtable and Apollo.
- Uses a real Apollo contact search without creating duplicate records.
Setup
Build it in a few focused steps.
- 1Connect Airtable and Apollo once in the Notis portal.
- 2Create an automation in Automations, New Automation, and provide a name, prompt, and report channel.
- 3In one instruction, ask Notis to search Apollo contacts for records relevant to the newly created view and summarize the results for review.
- 4Pick Airtable's View Created trigger.
- 5Choose where run reports go, then test with one real view creation.
Questions about this workflow
Does this create Apollo contacts from the view?
No. The selected action searches existing Apollo contacts and can report matching results for review.
Does Notis know what the new view means?
The view event identifies that a view was created. Include the prospect criteria or intended meaning in your instruction if Notis needs it to guide the search.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Airtable to Apollo. A trigger fires from one place; an action lands in another.
Airtable triggers
Apollo actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Contacts to Sequence
Adds contacts to a specified apollo email sequence by initiating an asynchronous background job and returning its details.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Bulk organization enrichment
Enriches data for up to 10 organizations simultaneously by providing a list of their base company domains (e.g., 'apollo.io', not 'www.apollo.io').
Base Metadata Changed
Triggers when an existing Airtable base changes its name or permission level.
Bulk people enrichment
Use to enrich multiple person profiles simultaneously with comprehensive data from apollo's database.
Base Schema Changed
Triggers when tables, fields, or views change in an Airtable base.
Bulk update account stage
Bulk updates the stage for specified existing apollo.io accounts, moving them to a valid new account stage.
User Profile Changed
Triggers when the connected Airtable user's profile information changes.
Create an Apollo account
Creates a new account in apollo.io; a new record is created even if a similar account exists, and provided `owner id` or `account stage id` must be valid existing ids.
View Created
Triggers when a new view is created in an Airtable base.
Create Apollo contact
Creates a new contact in apollo.io; use `account id` to link to an organization and `contact stage id` for sales stage, noting that apollo does not perform automatic deduplication.
View Deleted
Triggers when a previously known Airtable view is deleted.
Create Apollo deal
Creates a new sales opportunity (deal) in apollo.io; all provided ids (`owner id`, `account id`, `opportunity stage id`) must be valid existing apollo identifiers.
View Metadata Changed
Triggers when an Airtable view changes its name or type.
Create Apollo Task
Creates a distinct apollo.io task for each contact id in contact ids, assigning them to user id; this action is not for free plan users and repeated calls create duplicate tasks.
Connect any two apps with Notis in the middle.
Airtable and Apollo, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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