Keep your Gmail label structure visible
Get a periodic view of your Gmail label list so your organization stays understandable as work changes.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
List Gmail labels
Retrieves a list of all system and user-created labels for the specified gmail account.
Why this helps
Email organization can grow messy over time when old labels and new categories accumulate without a review.
- Keep the existing label structure easy to inspect.
- Notice labels that may no longer fit how you work.
- Use a regular review to plan tidy changes.
Setup
Build it in a few focused steps.
- 1Connect Ai ml api and Gmail once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name and prompt.
- 3Describe in one instruction how to report the label inventory and what to flag.
- 4Choose a recurring schedule trigger and select where run reports should go.
- 5Test with one real label inventory and review the result.
Questions about this workflow
Will this delete outdated labels?
No. It lists labels and reports the inventory. Deletion would require a separate action and an explicit instruction.
Can the report identify likely duplicates?
It can compare label names returned and flag similar ones, but you should review before changing labels.
How often should it run?
Choose a recurring schedule that matches how often your label system changes.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Ai ml api to Gmail. A trigger fires from one place; an action lands in another.
Ai ml api triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Ai ml api and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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