Start DeskTime from a work request in your inbox
Get from an incoming request to a running work timer without switching apps to start it manually.
Trigger
New Email Received
Trigger for new emails in an AgentMail inbox
Action
Start Project Task
Tool to start tracking time for a specified project and optional task. use when you need to begin timing work on a project and optionally tag a task.
Why this helps
A clear request can sit in your inbox while you forget to start tracking the work it needs.
- Start timing promptly when a message clearly calls for immediate work.
- Use the email's project and task details when they identify an existing DeskTime project.
- Skip messages that do not identify enough information to start the right task.
Setup
Build it in a few focused steps.
- 1Connect Agent mail and DeskTime once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name and prompt.
- 3Describe how Notis should identify a clear request and start the matching project task.
- 4Pick New Email Received as the trigger and choose where run reports should go.
- 5Test with one real email that names the work and its DeskTime project.
Questions about this workflow
Will every new email start a timer?
No. Tell Notis to start a timer only when the message clearly requests work and provides enough context to identify the project and task.
Does this create a DeskTime project if one is missing?
No. This workflow uses the start task action for an existing project. It should skip or report messages without a confident project match.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Agent mail to Desktime. A trigger fires from one place; an action lands in another.
Agent mail triggers
Desktime actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Project with Optional Task
Tool to create a new project with an optional initial task. use when you need to set up a new desktime project programmatically.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Account Details
Tool to retrieve detailed information about the authenticated user's company account. use after confirming the api key is valid to fetch company name, work settings, account timezone, and timestamp.
New Email Received
Trigger for new emails in an AgentMail inbox
Get All Company Employees
Tool to list all employees in the company, including their roles and statuses. use after confirming valid credentials to fetch the organization’s roster.
Get Employee Data
Tool to fetch data for all employees within the company. use after verifying the api key is valid.
Get Employee Projects
Tool to retrieve information about projects assigned to employees, including project names, durations, and statuses. use when you need to fetch per-employee project tracking data for a specific date.
Get Employee Projects and Apps
Tool to retrieve an employee's tracked projects and application usage. use when you need combined project/app time data for a given employee and date (defaults to current user and today). example: "get projects and apps for employee 711867 on 2025-07-28."
Get Projects List
Tool to retrieve all active projects for the company, including related tasks. use when you need projects overview after authentication.
Ping DeskTime API
Tool to check the api's availability and confirm the service is operational. use when you need to verify that the desktime api is reachable and responsive.
Connect any two apps with Notis in the middle.
Agent mail and Desktime, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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