Turn emailed recording links into transcription orders
Send recording links to your inbox and let Notis start the Castingwords order, so meeting notes and interviews do not wait in your email queue.
Trigger
New Email Received
Trigger for new emails in an AgentMail inbox
Action
Order Transcript
Tool to create a new transcription order for audio/video at a url. use when you have an accessible media url and need to initiate transcription.
Why this helps
Recording links get buried in busy inboxes, delaying transcripts and the decisions that depend on them.
- Catch recording links when they arrive.
- Reduce the steps between receiving media and starting transcription.
- Keep transcription requests from getting lost in email.
Setup
Build it in a few focused steps.
- 1Connect Agent mail and Castingwords once in the Notis portal.
- 2Create an automation in Automations, then choose New Automation and give it a name.
- 3Tell Notis to order a Castingwords transcript when a new email contains an accessible audio or video URL.
- 4Pick the Agent mail New Email Received trigger and choose where run reports should go.
- 5Test with one real email containing an accessible recording link.
Questions about this workflow
What media can this workflow order?
Castingwords can order transcription for audio or video at a URL. The media link must be accessible to Castingwords.
Does Notis extract links from every email?
Describe the intended link in the automation prompt and test with a representative message. Emails without a usable media URL should not result in an order.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Agent mail to Castingwords. A trigger fires from one place; an action lands in another.
Agent mail triggers
Castingwords actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Cancel and Refund Audio File
Tool to cancel an ordered audio file and issue a refund if applicable. use when no transcription work has been done on the file (pre-processing, audio processing, error states).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Prepay Balance
Tool to retrieve the current prepay balance for the account. use when you need to check available funds before placing new transcription orders.
New Email Received
Trigger for new emails in an AgentMail inbox
Get registered webhook URL
Tool to retrieve the currently registered webhook url for account notifications. use when you need to verify your webhook setup.
Order Transcript
Tool to create a new transcription order for audio/video at a url. use when you have an accessible media url and need to initiate transcription.
Order Upgrades
Tool to order an upgrade for a specific audio file. use after transcription is complete to add items like timestamps or extra editing. example: 'order timestamps for file 12345'.
Register Webhook
Tool to register a webhook url to receive transcript completion notifications. use when you want castingwords to post transcript-complete events to your service endpoint.
List Available SKUs
Tool to retrieve list of available skus. use when you need to know available services and pricing before placing an order.
Test Webhook Call
Tool to request a test webhook call for a specific event type. use after registering a webhook url to ensure webhook notifications are functioning properly.
Connect any two apps with Notis in the middle.
Agent mail and Castingwords, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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