Turn a hiring email into an employee record
When a confirmed hire arrives by email, Notis can prepare the employee record in Breathe HR using the details provided.
Trigger
New Email Received
Trigger for new emails in an AgentMail inbox
Action
Create Employee
Tool to create a new employee in BreatheHR. Use when you need to add a new employee record with their personal information, contact details, and employment information. Required fields are first_name, last_name, email, and company_join_date.
Why this helps
A confirmed hire can sit in an inbox while someone manually creates the employee record and checks for missing information.
- Move confirmed hires into HR records sooner.
- Check for required fields before creating a record.
- Reduce inbox follow-up around onboarding setup.
Setup
Build it in a few focused steps.
- 1Connect Agent mail and Breathe HR once in the Notis portal.
- 2Create an automation by naming it and describing the outcome.
- 3Tell Notis to create an employee only from a confirmed hire email when first name, last name, email, and company join date are provided.
- 4Pick New Email Received as the trigger and choose where run reports go.
- 5Test with one real example and review the result.
Questions about this workflow
What details are required to create the employee?
Breathe HR requires first name, last name, email, and company join date. Have Notis flag messages that omit any of these.
Will it create records from job applications?
Set the instruction to require a confirmed hire so applications or tentative discussions are not treated as new employees.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Agent mail to Breathe HR. A trigger fires from one place; an action lands in another.
Agent mail triggers
Breathe HR actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Approve Leave Request
Tool to approve a leave request in BreatheHR. Use when an authorized user needs to approve a pending leave request.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Employee
Tool to create a new employee in BreatheHR. Use when you need to add a new employee record with their personal information, contact details, and employment information. Required fields are first_name, last_name, email, and company_join_date.
New Email Received
Trigger for new emails in an AgentMail inbox
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Tool to create a change request for an employee field. Use when you need to update employee information such as job title, department, or salary.
Create Employee Expense
Tool to create an employee expense record in BreatheHR. Use when an employee needs to submit a new expense claim for reimbursement or record a company-paid expense.
Create Employee Expense Claim
Tool to create a new expense claim for an employee. Use when you need to submit expenses for reimbursement by grouping one or more unclaimed expense records into a claim.
Create Employee Sickness
Tool to create a sickness record for an employee in BreatheHR. Use when you need to log an employee's sick leave with details like type, dates, and status.
Delete Employee Expense
Tool to delete an employee expense by ID. Use when you need to remove an expense record from the system.
Delete Employee Training Course
Tool to delete an employee training course record by its ID. Use when you need to remove a training record from an employee's profile.
Connect any two apps with Notis in the middle.
Agent mail and Breathe HR, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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