Keep Prospect Email Context with HubSpot Records
Let your CRM show the outreach history that helps you pick up the conversation.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Create a batch of emails
Creates multiple email objects for record-keeping (does not send emails) within hubspot crm in a single batch, allowing properties and associations to other crm objects to be set for each email.
Why this helps
It is easy to lose track of who received which message when outreach activity lives elsewhere.
- Keep activity details near the CRM record.
- Reduce manual history updates.
- Use a webhook from an existing sent-email process.
Setup
Build it in a few focused steps.
- 1Connect Aeroleads and HubSpot once in Notis.
- 2Create an automation named for prospect email history.
- 3In one instruction, ask Notis to create HubSpot email records for completed emails in the request, using only provided properties and valid association ids and type ids.
- 4Pick the webhook trigger and choose where run reports go.
- 5Test with one real completed email and check its timestamp and associations.
Questions about this workflow
Does the record represent a sent email?
Use this workflow only for completed emails. The action creates records and does not send messages.
What timestamp format is needed?
The action description gives hs timestamp as an example property requiring a UTC millisecond timestamp.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Aeroleads to Hubspot. A trigger fires from one place; an action lands in another.
Aeroleads triggers
Hubspot actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
Connect any two apps with Notis in the middle.
Aeroleads and Hubspot, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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