Keep document activity in the HubSpot record
Add a concise activity record when an ActiveMerge workflow reaches a meaningful document milestone.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Create a batch of emails
Creates multiple email objects for record-keeping (does not send emails) within hubspot crm in a single batch, allowing properties and associations to other crm objects to be set for each email.
Why this helps
People checking a HubSpot record may not know that a document was prepared, merged, or sent for signature.
- Keep document milestones visible in CRM activity
- Reduce context switching between document and CRM tools
- Create records without sending customer email
Setup
Build it in a few focused steps.
- 1Connect ActiveMerge and HubSpot once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name it for document activity logging.
- 3Describe in one instruction how to create a HubSpot email activity from the webhook details and associate it with valid existing CRM records.
- 4Choose the webhook trigger and a report channel.
- 5Test with one real document milestone and valid association details.
Questions about this workflow
Does this action send an email to a customer?
No. It creates email engagement records in HubSpot for record keeping and does not send email.
What is needed to associate the activity?
The webhook request or instruction must provide valid existing CRM record IDs and association type IDs.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link ActiveMerge to Hubspot. A trigger fires from one place; an action lands in another.
ActiveMerge triggers
Hubspot actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
Connect any two apps with Notis in the middle.
ActiveMerge and Hubspot, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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