A different way to get work done
Tana alternatives.
Find your kind of assistant.
A native video-call platform where AI agents work alongside your team during the meeting and turn the conversation into docs, tasks and decisions. If your priorities have changed, these 5 alternatives offer different ways forward.
What would you like to change?
You don’t need the assistant with the longest feature list. You need the one that fits the work you actually do.
Start with Fireflies.ai
Meetings and follow-up documents
An AI meeting notetaker that records your calls, runs saved AI skills on them, and answers questions in Slack, your inbox or your coding agent. It is worth comparing with Tana when your priority is meeting capture and document creation.
Check Fireflies.ai’s plan limits and the exact apps your work depends on. A similar feature list does not guarantee that your existing Tana setup will transfer unchanged.
The differences that matter
Keep Tana in the comparison. A different tool only helps if it changes something you care about.
| Assistant | A good fit for | Pricing | Documents | Web browsing |
|---|---|---|---|---|
| Tana | Teams that want AI agents doing real work inside native video meetings, not a messaging-channel assistant. | Free–$80/mo early-bird (Pro $20, Max $80; regular $30/$120), Business custom | Yes | No |
| Fireflies.ai | Meetings and follow-up documents | Free–$39 per seat/month (Pro $10, Business $19, Enterprise $39, all billed annually; Pro $18 and Business $29 monthly) | Yes | No |
 Notion AI | Help with ongoing context | $0–$20/seat/mo (Free $0, Plus $10/mo billed yearly or $12 monthly, Business $20/mo billed yearly or $24 monthly); Enterprise custom pricing; Custom Agents and Workers billed separately in Notion credits (agents $10 per 1,000 credits/month; Workers ~$0.0023/run), both free during their current beta through mid-October 2026 | Yes | No |
 ChatGPT | Research and document work | $0-$200/month individual; Business $25-$125/user/month ($20-$100 annual); Enterprise custom | Yes | Yes |
 Otter.ai | Voice and mobile use | Free–$30/user/month (Business monthly; $19.99 annually). Pro $16.99/user/month or $8.33 annually. Enterprise custom. | Limited | No |
 Lindy | Recurring work across apps | $29.99–$199.99/user/mo (Plus/Pro/Max), Enterprise custom | Yes | Yes |
Plan limits and usage charges matter as much as the entry price. Follow the product links below for current plans.
A closer look at your alternatives
Here’s where each one makes sense—and what you give up in return.
01
Fireflies.ai: meetings and follow-up documents
An AI meeting notetaker that records your calls, runs saved AI skills on them, and answers questions in Slack, your inbox or your coding agent. It is worth comparing with Tana when your priority is meeting capture and document creation.
- Joins and records your meetings
- Creates and edits documents
The trade-off. Check Fireflies.ai’s plan limits and the exact apps your work depends on. A similar feature list does not guarantee that your existing Tana setup will transfer unchanged.
Where you can use it
Web / desktop, Mobile app, Slack
02
Notion AI: help with ongoing context
AI built into the Notion workspace: a chat agent, autonomous Custom Agents, database automations, and custom-code Workers across your connected apps. It is worth comparing with Tana when your priority is memory between conversations and access to connected information.
- Remembers you between conversations
- Reads your existing files and apps
The trade-off. Check Notion AI’s plan limits and the exact apps your work depends on. A similar feature list does not guarantee that your existing Tana setup will transfer unchanged.
Where you can use it
Web / desktop, Mobile app, Slack
03
ChatGPT: research and document work
Combines conversational help, multi-step Work, and Codex across web, mobile, and desktop. Consider it if you want web browsing beyond your current Tana setup.
- Creates and edits documents
- Browses the web for you
The trade-off. Check ChatGPT’s plan limits and the exact apps your work depends on. A similar feature list does not guarantee that your existing Tana setup will transfer unchanged.
Where you can use it
Web / desktop, Mobile app, Slack
04
Otter.ai: voice and mobile use
An AI notetaker that joins your Zoom, Teams and Meet calls, transcribes them, and lets you ask questions across everything it has recorded. Consider it if you want mobile app beyond your current Tana setup.
- Its own iPhone or Android app
- Voice messages
The trade-off. If you rely on slack or model selection in Tana, check that gap before switching: Otter.ai does not offer the same support.
Where you can use it
Web / desktop, Mobile app
05
Lindy: recurring work across apps
A Slack-native AI teammate that runs your inbox, calendar and meetings, and takes on multi-step work across 1,000+ connected apps. It is worth comparing with Tana when your priority is scheduled or triggered tasks and connected-app actions.
- Runs on a schedule or a trigger
- Ready-made app integrations
The trade-off. If you rely on MCP support or a free plan in Tana, check that gap before switching: Lindy does not offer the same support.
Where you can use it
Web / desktop, iMessage, Slack, Email
You might be better off keeping Tana.
Teams that want AI agents doing real work inside native video meetings, not a messaging-channel assistant. If Tana already fits your work, check the alternative against a real task before taking on a migration.
Take another look at TanaBefore you move, check three things
- Your files and ongoing work. Decide what needs to move and what can stay in Tana.
- Your recurring tasks. Recreate one important task before rebuilding every automation.
- The actual effort. Compare setup, review time and usage costs—not just the demo.
Try one real task before you switch
Try the same task in Tana and your shortlist. These starting points match the features each alternative offers.
Fireflies.ai
“Capture a meeting and turn the discussion into a document with decisions and next steps.”
Notion AI
“Connect a relevant source, give the assistant context and return to the same task in a later conversation.”
ChatGPT
“Research three options for a decision and write a comparison you can review.”
Otter.ai
“Use a voice request on your phone to work through a task without typing the whole brief.”
A few questions
before you choose
What is a good alternative to Tana?
Start with Fireflies.ai for meetings and follow-up documents. Notion AI is another option for help with ongoing context. ChatGPT is another option for research and document work. The right choice depends on the work you need done, the apps involved and how much setup you want to own.
How do the prices compare with Tana?
Tana's listed pricing is Free–$80/mo early-bird (Pro $20, Max $80; regular $30/$120), Business custom. Fireflies.ai: Free–$39 per seat/month (Pro $10, Business $19, Enterprise $39, all billed annually; Pro $18 and Business $29 monthly). Notion AI: $0–$20/seat/mo (Free $0, Plus $10/mo billed yearly or $12 monthly, Business $20/mo billed yearly or $24 monthly); Enterprise custom pricing; Custom Agents and Workers billed separately in Notion credits (agents $10 per 1,000 credits/month; Workers ~$0.0023/run), both free during their current beta through mid-October 2026. Check whether the price is per person, per task or includes usage credits before comparing totals.
Is there a free alternative to Tana?
Fireflies.ai and ChatGPT and Otter.ai have a usable free option in the plans we compare. Limits still matter. Check that the free plan includes the specific features you need.
What should I check before moving away from Tana?
Start with one recurring task, the information it needs and the channel you prefer. Check whether files, saved instructions and schedules need to be recreated. Compare results and review effort before moving all your work.
Prefer to just ask and get on with your day?
Try Notis with one task you would otherwise do yourself. Start in the messaging apps you already use.
Written by Notis. We build an AI assistant, so we have a stake in this comparison. The shortlist is based on the work each product supports, not a paid placement.
Product details and sources
- Tana plans & product details
- Fireflies.ai plans & product details
- Notion AI plans & product details
- ChatGPT plans & product details
- Otter.ai plans & product details
- Lindy plans & product details
Features and prices vary by plan. Check the product sites for current limits before you subscribe.