Turn sent Outlook emails into PDF records
Preserve important outbound decisions as searchable PDFs right after you send them.
Trigger
New Sent Message
Triggered when a new message is sent from the Outlook mailbox.
Action
Create PDF Asynchronously
Tool to queue asynchronous PDF generation via webhook. Use when you need to generate a PDF in the background and receive the result via a webhook.
Why this helps
Key commitments live in sent mail and are hard to reuse when they are needed outside the inbox.
- Create consistent communication records
- Reduce manual email exporting
- Keep sent decisions ready for sharing or filing
Setup
Build it in a few focused steps.
- 1Connect Outlook and Craftmypdf once in the Notis portal.
- 2Create a new automation and name it for sent message records.
- 3Describe which sent Outlook messages should become queued Craftmypdf PDF records and what the record should contain.
- 4Pick New Sent Message as the trigger and choose a report channel.
- 5Test with one real sent message that should be preserved.
Questions about this workflow
Can I limit which sent messages are archived?
Yes. State the criteria in the plain language instruction, such as messages containing a specific project or decision.
Does this alter the sent email?
No. It creates a separate PDF generation job in Craftmypdf.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Outlook to Craftmypdf. A trigger fires from one place; an action lands in another.
Outlook triggers
Craftmypdf actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Editor Session
Tool to create an embeddable editor session URL for a template. Use when you need to embed the PDF editor for a specific template.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create PDF Asynchronously
Tool to queue asynchronous PDF generation via webhook. Use when you need to generate a PDF in the background and receive the result via a webhook.
New Contact Added
Triggered when a new contact is added in the Outlook contacts.
List PDF Templates
Tool to retrieve a paginated list of PDF templates. Use when you need to browse available templates before generating a PDF.
Calendar Event Changes
Triggered when a new calendar event occurs (created, updated, or deleted) in the Outlook calendar.
New Calendar Event
Triggered when a new calendar event is created in the Outlook calendar.
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
New Sent Message
Triggered when a new message is sent from the Outlook mailbox.
Connect any two apps with Notis in the middle.
Outlook and Craftmypdf, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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