Connect Outlook to Craftmypdf

When something happens in Outlook, Notis takes the next step in Craftmypdf. Describe what you want in plain English, or start from one of the examples below.

When this happens · Trigger

Do this · Action

Build an automation Browse examples

Examples

Ways Notis can move work from Outlook to Craftmypdf

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Find the right Craftmypdf template for new Outlook emails

Review available Craftmypdf templates when a new Outlook message arrives and identify the best match for the requested document.

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Generate a PDF from a new Outlook request

Read a new Outlook message, prepare the requested document data, and queue Craftmypdf PDF generation through a webhook.

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Create a PDF brief for every new calendar event

When an Outlook calendar event is created, prepare and queue a Craftmypdf PDF brief with the event details and requested context.

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Refresh a PDF when an Outlook event changes

Use Outlook calendar changes to prepare and queue an updated Craftmypdf PDF when timing, attendees, or details change.

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Archive a sent Outlook message as a PDF

After an Outlook message is sent, prepare and queue a Craftmypdf PDF record for the outbound communication.

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Open a document editor for each new Outlook contact

When a new Outlook contact is added, create a Craftmypdf editor session for the template used to prepare their document.

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Queue a Craftmypdf PDF from an incoming request

Accept a Notis webhook request, interpret its document brief, and queue asynchronous Craftmypdf PDF generation.

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Review Craftmypdf templates on a schedule

On a recurring schedule, list Craftmypdf templates and report additions, gaps, or templates needing review.

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Generate a recurring PDF pack from a standing brief

On a schedule, use a standing instruction to prepare and queue a recurring Craftmypdf PDF pack.

Supported Triggers and Actions

Notis builds workflows that link Outlook to Craftmypdf. A trigger fires from one place; an action lands in another.

Outlook triggers

Craftmypdf actions

Recurring trigger

Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.

TriggerScheduled

Create Editor Session

Tool to create an embeddable editor session URL for a template. Use when you need to embed the PDF editor for a specific template.

ActionInstant

Webhook trigger

Notis starts this workflow when an external tool or custom backend sends an HTTP request.

TriggerInstant

Create PDF Asynchronously

Tool to queue asynchronous PDF generation via webhook. Use when you need to generate a PDF in the background and receive the result via a webhook.

ActionInstant

New Contact Added

Triggered when a new contact is added in the Outlook contacts.

TriggerInstant

List PDF Templates

Tool to retrieve a paginated list of PDF templates. Use when you need to browse available templates before generating a PDF.

ActionInstant

Calendar Event Changes

Triggered when a new calendar event occurs (created, updated, or deleted) in the Outlook calendar.

TriggerInstant

New Calendar Event

Triggered when a new calendar event is created in the Outlook calendar.

TriggerInstant

New Outlook Message

Triggered when a new message is received in the Outlook mailbox.

TriggerInstant

New Sent Message

Triggered when a new message is sent from the Outlook mailbox.

TriggerInstant

Trigger Types

Four ways to start an automation.

A trigger is the event that kicks a workflow off. Notis supports four kinds: an event in a connected app, an inbound webhook, a recurring schedule, and soon, your own database.

Integration triggers

Fire when something happens inside a connected app. New Notion page, Stripe charge, Linear issue: any of 1,000+ apps can start a workflow.

New Notion pageStripe chargeCalendar event

Webhook triggers

A unique URL per workflow. Anything that can send an HTTP POST can start an automation, including no-code tools that speak webhooks.

Any HTTP POSTCustom backendIoT event

Works with

ZapierPipedream

Most used

Recurring triggers

Cron-style schedules run a workflow on the clock. Daily standups, hourly syncs, business-hours-only digests: the workhorse of Notis.

Daily · 8:00HourlyWeekdays only

Coming soon

Database triggers

Watch a row, query, or threshold in your own database and fire the moment the data changes. Row inserted, value crosses a limit, query starts matching.

Row insertedValue > limitQuery match

Why AI automation

Classic automation breaks. AI adapts.

Same triggers and actions, smarter middle. AI handles the fuzziness that breaks traditional Zapier-style workflows the moment a field gets renamed.

Classic automationAI automation

Cost

$ · pay per run

$$ · AI models per run

Reliability

Breaks on schema change

Adapts to format changes

Setup

Click 8 dropdowns

Describe it in English

Handles fuzzy

Hard-coded fields only

Reads intent, summarises

Human in loop

Bolted on

Built in · approval inbox

Maintenance

You own every break

Self-heals · we own it

Ease of use

Describe it. Notis builds it.

Skip the visual builder. Tell Notis what you want, in plain English. It writes the workflow, you review and deploy.

You · in the Notis Builder

NEW

“When a row gets added to the Q4 OKRs Notion database and the status is Blocked, send a Telegram message to the owner with a summary of what's blocking, and ping me if there's no reply within 24 hours.”

Notis built this automation:

TriggerRow added to "Q4 OKRs"

Condition✦Status = "Blocked"

AI step✦Summarise the blocker in plain English

ActionDM the row owner with summary

Timeout✦No reply in 24h → ping you

Observability

Watch every run.

Notis Desktop is Mission Control for your AI automations. See every run, replay, edit, or rewind. Set approval gates so Notis pauses before destructive actions.