Announce Spreadsheet Changes via Asana Status Updates
Spreadsheet metadata changes are announced automatically in your Asana project status, no manual updates needed.
Trigger
Spreadsheet Metadata Changed
Polling trigger that detects when a Google Spreadsheet's metadata changes. Uses snapshot-based diffing to detect any changes in spreadsheet properties, sheets, named ranges, developer metadata, data sources, etc.
Action
Create Project Status Update
Tool to create a new status update on a project. use when you need to communicate the current status, progress, or any blockers related to a specific project.
Why this helps
When spreadsheets are renamed or shared, team members don't know, leading to confusion about which sheet to use and where data lives.
- Team sees spreadsheet changes in their Asana project status
- No need to manually write status updates
- Timestamp of every admin change is preserved
Setup
Build it in a few focused steps.
- 1Connect Google Sheets and Asana to Notis.
- 2Ask Notis: 'When [spreadsheet] metadata changes, post a status update to [Asana project].' (Or portal: Automations > New, choose 'Spreadsheet Metadata Changed' trigger.)
- 3Specify which project to post status to: 'Update the Q4 Planning project status.'
- 4Describe the update format: for example, 'Write: The tracking sheet was renamed to [new name].'
- 5Test by changing spreadsheet metadata (title, share settings, etc.) and verify the status update appears.
Questions about this workflow
What changes count as metadata?
Title, share settings, locale, timezone, auto-recalc settings, named ranges, etc. Anything about the sheet itself, not the cell data.
Can I choose different projects for different metadata changes?
Yes, create separate automations: 'If title changes, update project A. If share settings change, update project B.'
Will this spam the status feed with minor changes?
It posts a status for each detected change. If that's too noisy, mention it in your prompt: 'Only post if title or major permissions change.'
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Sheets to Asana. A trigger fires from one place; an action lands in another.
Google Sheets triggers
Asana actions
Aggregate Metric Changed
Triggers when an aggregate metric (SUM/COUNT/AVG/MIN/MAX) changes in a Google Sheets spreadsheet. This trigger monitors an aggregate calculation on a target column (optionally filtered by a search column/value) and fires when the calculated result changes.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
Cell Range Values Changed
Triggers when values in a specified A1 range change in Google Sheets. This trigger monitors a specific cell or range of cells and fires when any values change.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
Conditional Format Rule Changed
Triggers when conditional formatting rules change in a Google Spreadsheet. Detects when rules are added, updated, or removed. Uses snapshot-based diffing to detect changes between polls.
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Data Validation Rule Changed
Triggers when data validation rules change (added/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
Developer Metadata Changed
Triggers when developer metadata entries change (new/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Filtered Range Values Changed
Polling trigger that monitors Google Sheets filtered ranges for value changes. Uses snapshot-based diffing to detect when values matching a data filter change. Emits the matched values when changes are detected.
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
New Rows in Google Sheet
Simple polling trigger that monitors Google Sheets for new rows. Detects when new rows are added and returns the complete row data. Perfect for triggering any workflow based on new sheet entries.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
New Sheet Added in Google Spreadsheet
Polling trigger that detects when a new sheet is added to a Google Spreadsheet.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
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When this happens · Trigger
Do this · Action
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