Auto-Create Projects When Spreadsheets Match Your Search
Spreadsheets matching your saved search automatically get Asana projects created. Scale discovery without manual setup.
Trigger
Spreadsheet Search Match
Triggers when a new spreadsheet appears that matches a saved search. This trigger uses snapshot-based diffing to detect when spreadsheets matching the search criteria are newly created or become visible to the user.
Action
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Why this helps
Founders often create client-specific or project-specific sheets but forget to set up the matching Asana projects, leaving work untracked.
- Discovered sheets automatically get Asana projects
- No manual project setup for matched items
- Consistent project creation across matching sheets
Setup
Build it in a few focused steps.
- 1Connect Google Sheets and Asana to Notis.
- 2Ask Notis: 'When spreadsheets match [saved search name], create an Asana project for each match.' (Or portal: Automations > New, choose 'Spreadsheet Search Match' trigger.)
- 3Define your saved search: 'Search for sheets named Client-*' or 'Search for sheets shared with the finance team.'
- 4Describe the project creation: 'Use the sheet name as the project name, add to the Client Projects portfolio.'
- 5Test by creating a new sheet that matches your search criteria and verifying the project appears.
Questions about this workflow
Do I need to set up the search in Google Sheets first?
Yes, create a saved search in Google Sheets with the criteria you want to match. Notis will reference it by name.
Can I customize the project based on the sheet?
Yes, describe it in your prompt: 'If the sheet is Client-*, add to the Clients portfolio. If it's Internal-*, add to Internal Projects.'
What if the same sheet matches multiple times?
Notis tracks which sheets have already been matched and creates projects only for new matches, preventing duplicates.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Sheets to Asana. A trigger fires from one place; an action lands in another.
Google Sheets triggers
Asana actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
Aggregate Metric Changed
Triggers when an aggregate metric (SUM/COUNT/AVG/MIN/MAX) changes in a Google Sheets spreadsheet. This trigger monitors an aggregate calculation on a target column (optionally filtered by a search column/value) and fires when the calculated result changes.
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Cell Range Values Changed
Triggers when values in a specified A1 range change in Google Sheets. This trigger monitors a specific cell or range of cells and fires when any values change.
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
Conditional Format Rule Changed
Triggers when conditional formatting rules change in a Google Spreadsheet. Detects when rules are added, updated, or removed. Uses snapshot-based diffing to detect changes between polls.
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Data Validation Rule Changed
Triggers when data validation rules change (added/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
Developer Metadata Changed
Triggers when developer metadata entries change (new/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Filtered Range Values Changed
Polling trigger that monitors Google Sheets filtered ranges for value changes. Uses snapshot-based diffing to detect when values matching a data filter change. Emits the matched values when changes are detected.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
Connect any two apps with Notis in the middle.
Google Sheets and Asana, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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