Auto-Archive Done Work Out of Sight
As tasks complete and move to Done in Asana, their related Drive files move to an archive folder. Your active work stays visible, completed work stays organized but out of the way.
Trigger
Task Moved to Section
Triggers when a task is moved to a section in a project.
Action
Delete folder or file
Tool to delete a file or folder in google drive. use when you need to permanently remove a specific file or folder using its id. note: this action is irreversible.
Why this helps
Neurodivergent founders can get overwhelmed by accumulating project files. Even with good folder structure, old files pile up and create visual noise, making it hard to focus on active work.
- Active workspace stays clean and focused
- Completed work is organized but archived
- Less decision fatigue about what to work on next
Setup
Build it in a few focused steps.
- 1Connect Asana and Google Drive to Notis.
- 2Create the automation: tell Notis 'When a task moves to the Done section in Asana, move its related Google Drive file to a folder called Archive or a Done folder.'
- 3Select 'Task Moved to Section' as the trigger.
- 4Choose your notification channel.
- 5Test by completing an Asana task (moving it to Done) and verify the file moves in Drive.
Questions about this workflow
How does Notis know which Drive file is related to a task?
Via the file name (if it matches the task name) or via a link in the Asana task description. You can specify the linkage in your prompt.
Can I create a monthly archive instead of a single Done folder?
Yes. Tell Notis 'Create a folder named Archive-[Month] and move completed files there.' It will organize by date.
What if the file is referenced from multiple tasks?
You can tell Notis 'Only archive if this is the file's primary task' or 'Create a copy to archive instead of moving.' Your prompt controls the logic.
Can I delete instead of archive?
Yes, but archiving is safer. Your prompt can specify: 'Move to Archive' (safer) or 'Permanently delete' (less safe).
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Google Drive. A trigger fires from one place; an action lands in another.
Asana triggers
Google Drive actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
New Comment on Task
Triggers when a comment is added to a task in a project.
Copy file
Duplicates an existing file in google drive, identified by its `file id`.
New Task Created
Triggers when a new task is created in a project.
Create Comment
Tool to create a comment on a file. use when you need to add a new comment to a specific file in google drive.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Create Shared Drive
Tool to create a new shared drive. use when you need to programmatically create a new shared drive for collaboration or storage.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Create File or Folder
Creates a new file or folder with metadata. use to create empty files or folders, or files with content by providing it in the request body (though this action primarily focuses on metadata creation).
Task Updated
Triggers when a task is updated in a project.
Create a File from Text
Creates a new file in google drive from provided text content (up to 10mb), supporting various formats including automatic conversion to google workspace types.
Create a folder
Creates a new folder in google drive, optionally within a parent folder specified by its id or name; if a parent name is provided but not found, the action will fail.
Create Reply
Tool to create a reply to a comment in google drive. use when you need to respond to an existing comment on a file.
Connect any two apps with Notis in the middle.
Not just Asana and Google Drive. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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