Auto-Create Shortcuts to Frequently Used Files
Attach a file to an Asana task and Notis creates a shortcut to it in your main Drive folder. Frequently used resources stay instantly accessible without duplicating files.
Trigger
Attachment Added to Task
Triggers when an attachment is added to a task.
Action
Create Shortcut to File/Folder
Tool to create a shortcut to a file or folder in google drive. use when you need to link to an existing drive item from another location without duplicating it.
Why this helps
Neurodivergent founders often access the same files from multiple contexts: a brand guide from multiple project tasks, a template from multiple designs. Without shortcuts, you waste time navigating to find them.
- Access important files instantly
- No deep folder navigation needed
- Resources visible without duplication
Setup
Build it in a few focused steps.
- 1Connect Asana and Google Drive to Notis.
- 2Create the automation: tell Notis 'When a file is attached to an Asana task, create a shortcut to it in my main Drive folder (or a Frequently Used folder).'
- 3Select 'Attachment Added to Task' as the trigger.
- 4Choose your notification channel.
- 5Test by attaching a file to an Asana task and verifying the shortcut appears in your main folder.
Questions about this workflow
Do shortcuts count toward storage quota?
No, shortcuts are links, not copies. They use negligible storage.
What if the same file is attached multiple times?
Notis will create one shortcut per attachment or skip duplicates. You control this in your prompt.
Can I organize shortcuts into subfolders?
Yes. Tell Notis 'Create shortcuts in a folder called Frequent Resources' or organize by category.
If I delete the original file, what happens to the shortcut?
The shortcut becomes broken. Google Drive will show it as no longer available.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Google Drive. A trigger fires from one place; an action lands in another.
Asana triggers
Google Drive actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
New Comment on Task
Triggers when a comment is added to a task in a project.
Copy file
Duplicates an existing file in google drive, identified by its `file id`.
New Task Created
Triggers when a new task is created in a project.
Create Comment
Tool to create a comment on a file. use when you need to add a new comment to a specific file in google drive.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Create Shared Drive
Tool to create a new shared drive. use when you need to programmatically create a new shared drive for collaboration or storage.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Create File or Folder
Creates a new file or folder with metadata. use to create empty files or folders, or files with content by providing it in the request body (though this action primarily focuses on metadata creation).
Task Updated
Triggers when a task is updated in a project.
Create a File from Text
Creates a new file in google drive from provided text content (up to 10mb), supporting various formats including automatic conversion to google workspace types.
Create a folder
Creates a new folder in google drive, optionally within a parent folder specified by its id or name; if a parent name is provided but not found, the action will fail.
Create Reply
Tool to create a reply to a comment in google drive. use when you need to respond to an existing comment on a file.
Connect any two apps with Notis in the middle.
Not just Asana and Google Drive. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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No card. Works with personal or business Google Drive.