Move Calendar Events as Task Ownership Changes
A task is reassigned from your team to another team. Notis automatically moves the calendar event to the other team's calendar so visibility is correct.
Trigger
Task Updated
Triggers when a task is updated in a project.
Action
Move Event
Moves an event to another calendar, i.e., changes an event's organizer.
Why this helps
Tasks get reassigned in Asana but the calendar events stay on your calendar. Other teams don't see the work, and you look like you're still doing it.
- Ensure events stay on the right calendar as work is reassigned
- Improve visibility for other teams by moving events to their calendars
- Reduce confusion about who owns work
- Automate calendar hygiene as task ownership changes
Setup
Build it in a few focused steps.
- 1Connect both integrations to Notis.
- 2Create an automation: 'When a task is updated and reassigned to a different team member or project, move the calendar event to the relevant team calendar.'
- 3Specify which Asana projects to monitor.
- 4Define how to determine the target calendar (by task assignee, project, or tag).
- 5Test by reassigning a task and verifying the event moves to the correct calendar.
Questions about this workflow
What if the target calendar doesn't exist?
Notis will report an error and ask you to create the calendar or update the automation to handle that case.
Can I move events to a client's shared calendar?
Yes, if you have access to that calendar in Google Calendar. Tell Notis the calendar name or ID.
Does the original person lose visibility to the event?
If the event is moved to a different calendar, yes. You can prevent this by having Notis add the original assignee as an attendee instead of moving the event.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Google Calendar. A trigger fires from one place; an action lands in another.
Asana triggers
Google Calendar actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Insert Calendar into List
Inserts an existing calendar into the user's calendar list.
New Comment on Task
Triggers when a comment is added to a task in a project.
Update Calendar List Entry
Updates an existing entry on the user\'s calendar list.
New Task Created
Triggers when a new task is created in a project.
Delete Calendar
Deletes a secondary calendar. use calendars.clear for clearing all events on primary calendars.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Update Calendar
Updates metadata for a calendar.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Clear Calendar
Clears a primary calendar. this operation deletes all events associated with the primary calendar of an account.
Task Updated
Triggers when a task is updated in a project.
Create Event
Creates an event on a google calendar, needing rfc3339 utc start/end times (end after start) and write access to the calendar. by default, adds the organizer as an attendee unless exclude organizer is set to true.
Delete event
Deletes a specified event by `event id` from a google calendar (`calendar id`); this action is idempotent and raises a 404 error if the event is not found.
Create a calendar
Creates a new, empty google calendar with the specified title (summary).
Connect any two apps with Notis in the middle.
Not just Asana and Google Calendar. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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