Protect Time for Deadline Tasks
You tag a task as 'deadline' or 'milestone' in Asana. Notis immediately creates a calendar event that blocks out enough time to deliver, protecting you from being derailed by meetings.
Trigger
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Action
Create Event
Creates an event on a google calendar, needing rfc3339 utc start/end times (end after start) and write access to the calendar. by default, adds the organizer as an attendee unless exclude organizer is set to true.
Why this helps
Critical deliverables are marked in Asana, but your calendar is still completely open. Three days before the deadline, meetings get booked and you scramble.
- Protect time for critical deliverables before meetings fill your calendar
- Communicate deadline urgency to your team through shared calendars
- Reduce last-minute scrambling by reserving time upfront
- Use Asana tags to drive calendar-level time protection
Setup
Build it in a few focused steps.
- 1Connect both integrations to Notis.
- 2Create an automation: 'When a task is tagged deadline (or milestone, or critical deliverable), block enough calendar time to complete it.'
- 3Specify which tags trigger this.
- 4Tell Notis how much time to block (e.g., 'double the task estimate,' '4 hours,' 'until the due date').
- 5Test by tagging a task and verifying the calendar block appears.
Questions about this workflow
When should the calendar block start?
You decide. Tell Notis 'start today,' 'start next week,' or 'reserve time for 1 week before the due date.'
Can I use this for multiple types of deadline tags?
Yes. Set up different rules per tag type (e.g., 'deadline' gets 4 hours, 'milestone' gets 2 days).
What if I change the tag?
Notis can update or remove the calendar event if the tag is removed, keeping everything in sync.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Google Calendar. A trigger fires from one place; an action lands in another.
Asana triggers
Google Calendar actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Insert Calendar into List
Inserts an existing calendar into the user's calendar list.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Update Calendar List Entry
Updates an existing entry on the user\'s calendar list.
Attachment Added to Task
Triggers when an attachment is added to a task.
Delete Calendar
Deletes a secondary calendar. use calendars.clear for clearing all events on primary calendars.
New Comment on Task
Triggers when a comment is added to a task in a project.
Update Calendar
Updates metadata for a calendar.
New Task Created
Triggers when a new task is created in a project.
Clear Calendar
Clears a primary calendar. this operation deletes all events associated with the primary calendar of an account.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Create Event
Creates an event on a google calendar, needing rfc3339 utc start/end times (end after start) and write access to the calendar. by default, adds the organizer as an attendee unless exclude organizer is set to true.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Delete event
Deletes a specified event by `event id` from a google calendar (`calendar id`); this action is idempotent and raises a 404 error if the event is not found.
Task Updated
Triggers when a task is updated in a project.
Create a calendar
Creates a new, empty google calendar with the specified title (summary).
Connect any two apps with Notis in the middle.
Asana and Google Calendar, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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