Sync Task Status Changes to Your Calendar Events
You move a task to 'Review' in Asana. Notis updates the corresponding calendar event to show 'In Review' and adjusts timing if needed, so your calendar reflects real work status.
Trigger
Task Moved to Section
Triggers when a task is moved to a section in a project.
Action
Update Google event
Updates an existing event by `event id` in a google calendar; this is a full put replacement, so provide all desired fields as unspecified ones may be cleared or reset.
Why this helps
Your calendar shows you blocked time for a task, but the task has already moved through multiple status changes. Your calendar and reality are out of sync.
- Keep your calendar events current with task progress
- Reduce confusion about what stage of work you're in
- Use calendar events as a visual status indicator
- Automate calendar maintenance as work flows through your system
Setup
Build it in a few focused steps.
- 1Connect both integrations to Notis.
- 2Create an automation: 'When a task moves to Review, update the corresponding calendar event title to include the status.'
- 3Specify which section transitions trigger updates (Review, QA, Approved, etc.).
- 4Define how the event should be updated (title change, color change, time adjustment).
- 5Test by moving a task to the review section and verifying the calendar event updates.
Questions about this workflow
What if the task doesn't have a calendar event?
Notis safely skips it. It only updates events that exist and match the task.
Can I update the event time based on review duration?
Yes. Tell Notis 'add 2 hours to the event end time' or 'reschedule to tomorrow,' and it will adjust accordingly.
Will this work for multiple status transitions?
Absolutely. Set up one automation that triggers on any relevant section move and defines different update rules per transition.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Google Calendar. A trigger fires from one place; an action lands in another.
Asana triggers
Google Calendar actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Insert Calendar into List
Inserts an existing calendar into the user's calendar list.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Update Calendar List Entry
Updates an existing entry on the user\'s calendar list.
Attachment Added to Task
Triggers when an attachment is added to a task.
Delete Calendar
Deletes a secondary calendar. use calendars.clear for clearing all events on primary calendars.
New Comment on Task
Triggers when a comment is added to a task in a project.
Update Calendar
Updates metadata for a calendar.
New Task Created
Triggers when a new task is created in a project.
Clear Calendar
Clears a primary calendar. this operation deletes all events associated with the primary calendar of an account.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Create Event
Creates an event on a google calendar, needing rfc3339 utc start/end times (end after start) and write access to the calendar. by default, adds the organizer as an attendee unless exclude organizer is set to true.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Delete event
Deletes a specified event by `event id` from a google calendar (`calendar id`); this action is idempotent and raises a 404 error if the event is not found.
Task Updated
Triggers when a task is updated in a project.
Create a calendar
Creates a new, empty google calendar with the specified title (summary).
Connect any two apps with Notis in the middle.
Asana and Google Calendar, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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