Review available Elasticsearch indices during Asana handoffs
A task moving sections often changes what context the team needs. Get an up-to-date view of Elasticsearch indices as that handoff happens.
Trigger
Task Moved to Section
Fires when a task is moved to a section in a project.
Action
List Indices
Lists available Elasticsearch indices.
Why this helps
Teams lose time figuring out which data collections are available when work changes phase.
- See the available index names when a task changes section.
- Reduce uncertainty about where relevant data may live.
- Keep the handoff report associated with the task that moved.
Setup
Build it in a few focused steps.
- 1Connect Asana and Elasticsearch once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a clear name.
- 3Tell Notis to list Elasticsearch indices when a task moves sections and summarize the available index names for the handoff.
- 4Pick the Asana Task Moved to Section trigger and choose where run reports should go.
- 5Test with one real task move and review the inventory report.
Questions about this workflow
Does listing indices inspect the documents inside them?
No. The action returns the available indices. Searching documents requires the Query Index action and a specific index.
Can Notis decide which index is right for the task?
The index list can inform a person or a prompt-based decision, but the task move event does not inherently identify the correct index.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Elasticsearch. A trigger fires from one place; an action lands in another.
Asana triggers
Elasticsearch actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Get Index Schema
View the structure and field mappings of an index.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
List Indices
Lists available Elasticsearch indices.
Attachment Added to Task
Fires when an attachment is added to a task.
Query Index
Searches an Elasticsearch index for documents.
New Comment on Task
Fires when a comment is added to a task in a project.
Ping Cluster
Pings the cluster to check its connectivity and health.
New Task Created
Fires when a new task is created in a project.
Task Moved to Section
Fires when a task is moved to a section in a project.
Tag Added to Task
Fires when a tag is added to a task.
Task Updated
Fires when a task is updated in a project.
Connect any two apps with Notis in the middle.
Asana and Elasticsearch, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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