Keep recording related vectors aligned with retention
Use recording lifecycle changes as a cue for deliberate vector cleanup.
Trigger
Meeting Recording Changed
Triggers when a specific meeting's cloud recordings change. Detects changes such as: - New recording files appearing - Recording processing completion (status changes) - Recording metadata changes (count, size, etc.) - New participant audio files
Action
Delete Vectors
Tool to delete an entire vector collection or specific vectors. use when you need to remove vector data after identifying your target collection or vectors.
Why this helps
Recording related vectors can outlive the source data and create avoidable maintenance work.
- Tie cleanup to recording lifecycle events
- Reduce stale embedded data
- Keep deletion scope intentional
Setup
Build it in a few focused steps.
- 1Connect Zoom and Apipie ai in Notis once.
- 2Create an automation and state which recording related collection or vectors may be deleted.
- 3Pick the Zoom Meeting Recording Changed trigger.
- 4Choose a report channel and test with one recording change.
- 5Review the reported target and deletion result.
Questions about this workflow
Does a recording change always mean deletion?
No. Your instruction must define when deletion is appropriate and identify the target.
Can it delete vectors for every recording?
Only if your instruction clearly defines that scope and the action can identify the targets.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Zoom to Apipie ai. A trigger fires from one place; an action lands in another.
Zoom triggers
Apipie ai actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Delete Vectors
Tool to delete an entire vector collection or specific vectors. use when you need to remove vector data after identifying your target collection or vectors.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Fetch model restrictions
Tool to retrieve a list of country restrictions for models. use when you need to verify allowed deployment countries before final model selection.
Daily Usage Report Changed
Triggers when the Zoom daily usage report changes for a selected year/month. This trigger monitors daily usage statistics including: - New users added - Number of meetings held - Participant counts - Meeting minutes consumed
Get query history
Tool to retrieve historic api usage logs including latency, token counts, costs, and source ip. use after authenticating to analyze past queries for cost management, performance monitoring, or auditing.
Meeting Details Changed
Triggers when a specific meeting's details change. Detects changes such as: - Meeting topic changes - Agenda updates - Schedule changes (timezone, duration) - Settings modifications (waiting room, recording, video, etc.) - Password changes - Recurrence pattern updates
List AI Models
Tool to fetch a list of available ai models. use when you need up-to-date model listings and want to filter by. model type, subtype, provider, or retrieve specialized lists like voices or restrictions.
Meeting Recording Changed
Triggers when a specific meeting's cloud recordings change. Detects changes such as: - New recording files appearing - Recording processing completion (status changes) - Recording metadata changes (count, size, etc.) - New participant audio files
Meeting Summary Created or Updated
Triggers when a meeting summary is created or updated for a specific meeting. IMPORTANT: This trigger requires a PAID Zoom account (Pro, Business, or Enterprise plan). Free Zoom accounts cannot use this feature. Additionally requires: - AI Companion feature enabled in account settings - Meeting must not be end-to-end encrypted (E2EE) - Meeting summary must be enabled and generated for the meeting
New Cloud Recording
Triggers when a new cloud recording meeting instance appears for a user.
New Meeting Created
Triggers when a new Zoom meeting is created for a user.
Connect any two apps with Notis in the middle.
Zoom and Apipie ai, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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