Weekly Audit: Maintain Jira Project Visibility
You lose track of what projects are active. Each week, Notis pulls a full inventory so you know what's in flight.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Get all projects
Retrieves all visible projects using the modern paginated jira api with server-side filtering and pagination support.
Why this helps
Weeks go by without you knowing how many active projects the team is juggling. Some projects stall without anyone noticing, while others consume time that could go elsewhere.
- Stay aware of all active projects across the team
- Spot stalled projects before they derail
- Better visibility for capacity planning
- Reduce context-switching by knowing your full portfolio
Setup
Build it in a few focused steps.
- 1Set up your Jira workspace in Notis.
- 2Create a scheduled automation with 'Weekly at Monday 9 AM' and 'Get All Projects' as the action.
- 3Instruct Notis: 'Each Monday, pull a list of all active projects and create a summary task with the count and status.'
- 4Choose your notification channel and let it run for a week, then review the first report.
Questions about this workflow
Can I filter to only certain projects or teams?
Yes. You can narrow the list to projects matching a keyword, assigned to a team, or with specific status.
What information is included in the report?
Project name, lead, status, and a summary of recent activity. You can customize what appears.
Can I change it to run monthly or quarterly instead?
Absolutely. You can set it to any frequency that works for your planning cycle.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Whatsapp to Jira. A trigger fires from one place; an action lands in another.
Whatsapp triggers
Jira actions
Message Status Updated
Triggers when a WhatsApp message status changes. IMPORTANT LIMITATION: WhatsApp Cloud API does not provide a native polling endpoint for message status. Status updates are ONLY delivered via webhooks in real-time. This trigger cannot directly poll the WhatsApp API for status updates. This trigger will return empty results as WhatsApp does not support this operation. To track message status updates, you must: 1. Set up a webhook endpoint to receive status notifications from WhatsApp 2. Store the webhook data in your own database 3. Use a different mechanism to query your stored webhook data For more information, see: - https://developers.facebook.com/docs/whatsapp/cloud-api/webhooks
Add Attachment
Uploads and attaches a file to a jira issue.
New Message Received
Triggered in real time when your WhatsApp Business number receives an inbound message from a customer (text, media, location, or contact). Delivered via the Cloud API webhook.
Add Comment
Adds a comment using atlassian document format (adf) for rich text to an existing jira issue.
Interactive Reply Received
Triggered when a customer taps a quick-reply button or selects an option from an interactive list message you sent.
Add Watcher to Issue
Adds a user to an issue's watcher list by account id.
Message Template Status Update
Triggered when the review status of a WhatsApp message template changes — for example approved, rejected, or flagged — on your WhatsApp Business Account.
Assign Issue
Assigns a jira issue to a user, default assignee, or unassigns; supports email/name lookup.
Bulk Create Issues
Creates multiple jira issues (up to 50 per call) with full feature support including markdown, assignee resolution, and priority handling.
Create Issue
Creates a new jira issue (e.g., bug, task, story) in a specified project.
Link Issues
Links two jira issues using a specified link type with optional comment.
Create Project
Creates a new jira project with required lead, template, and type configuration.
Connect any two apps with Notis in the middle.
Not just Whatsapp and Jira. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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