Streamline Hiring: Automate Interview Slot Selection
Candidate receives a WhatsApp with available interview times as buttons. They tap one, and Notis confirms it's free on your calendar. Interview locked in, no back-and-forth.
Trigger
Interactive Reply Received
Triggered when a customer taps a quick-reply button or selects an option from an interactive list message you sent.
Action
Find free slots
Finds free/busy time slots in google calendars for specified calendars within a defined time range (defaults to the current day utc if `time min`/`time max` are omitted), enhancing busy intervals with event details; `time min` must precede `time max` if both are provided.
Why this helps
Hiring involves painful scheduling coordination. Candidates get overwhelmed by multiple time options, and founders spend hours managing the back-and-forth. This delays hiring and creates a poor candidate experience.
- Candidates can self-schedule interviews immediately
- Eliminates scheduling back-and-forth
- Notis confirms slots are actually free before confirmation
- Reduces time to hire significantly
Setup
Build it in a few focused steps.
- 1Connect WhatsApp Business Account and Google Calendar to Notis.
- 2Create an automation: 'Interview Slot Selector', Trigger set to 'Interactive Reply Received'.
- 3Tell Notis: 'When a candidate selects an interview time from an interactive WhatsApp message, check my Google Calendar to confirm that time is free. If free, confirm the booking to the candidate in WhatsApp. If booked, suggest alternative times.'
- 4Set the reporting channel for interview confirmations.
- 5Test by sending yourself an interview time selection message and selecting a slot.
Questions about this workflow
Can I include different interview formats (call, video, in-person)?
Yes, the interactive message can include buttons for both time and format. Notis notes both in the calendar event.
Should it also add the candidate contact info to the event?
Yes, you can configure it to include the candidate's WhatsApp number, email, or name so you have it at interview time.
Can it send a reminder to the candidate?
Yes, you can tell Notis to send a reminder WhatsApp message 24 hours before the interview.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Whatsapp to Google Calendar. A trigger fires from one place; an action lands in another.
Whatsapp triggers
Google Calendar actions
Message Status Updated
Triggers when a WhatsApp message status changes. IMPORTANT LIMITATION: WhatsApp Cloud API does not provide a native polling endpoint for message status. Status updates are ONLY delivered via webhooks in real-time. This trigger cannot directly poll the WhatsApp API for status updates. This trigger will return empty results as WhatsApp does not support this operation. To track message status updates, you must: 1. Set up a webhook endpoint to receive status notifications from WhatsApp 2. Store the webhook data in your own database 3. Use a different mechanism to query your stored webhook data For more information, see: - https://developers.facebook.com/docs/whatsapp/cloud-api/webhooks
Insert Calendar into List
Inserts an existing calendar into the user's calendar list.
New Message Received
Triggered in real time when your WhatsApp Business number receives an inbound message from a customer (text, media, location, or contact). Delivered via the Cloud API webhook.
Update Calendar List Entry
Updates an existing entry on the user\'s calendar list.
Interactive Reply Received
Triggered when a customer taps a quick-reply button or selects an option from an interactive list message you sent.
Delete Calendar
Deletes a secondary calendar. use calendars.clear for clearing all events on primary calendars.
Message Template Status Update
Triggered when the review status of a WhatsApp message template changes — for example approved, rejected, or flagged — on your WhatsApp Business Account.
Update Calendar
Updates metadata for a calendar.
Clear Calendar
Clears a primary calendar. this operation deletes all events associated with the primary calendar of an account.
Create Event
Creates an event on a google calendar, needing rfc3339 utc start/end times (end after start) and write access to the calendar. by default, adds the organizer as an attendee unless exclude organizer is set to true.
Delete event
Deletes a specified event by `event id` from a google calendar (`calendar id`); this action is idempotent and raises a 404 error if the event is not found.
Create a calendar
Creates a new, empty google calendar with the specified title (summary).
Connect any two apps with Notis in the middle.
Not just Whatsapp and Google Calendar. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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