No More Lost Meeting Agendas: Auto-Collect From Messages
Team sends agenda items via WhatsApp: 'Can we discuss Q4 roadmap?' 'Need to review the budget.' Notis collects all of them and lists them on the calendar event for your next team meeting.
Trigger
New Message Received
Triggered in real time when your WhatsApp Business number receives an inbound message from a customer (text, media, location, or contact). Delivered via the Cloud API webhook.
Action
List Google Calendars
Retrieves calendars from the user's google calendar list, with options for pagination and filtering.
Why this helps
Meeting agendas get fragmented across messages. Without a centralized agenda, meetings start without clear purpose, wasting everyone's time. Neurodivergent founders often struggle to track discussion threads and end up unprepared for meetings.
- Everyone's agenda items are captured in one place
- Meetings start on time and on topic
- Reduces meeting prep overhead
- Ensures important topics don't get forgotten
Setup
Build it in a few focused steps.
- 1Connect WhatsApp Business Account and Google Calendar to Notis.
- 2Create an automation: 'Agenda Gathering', Trigger set to 'New Message Received'.
- 3Tell Notis: 'Monitor messages for agenda phrases ("Can we discuss...", "Need to review...", "Let's talk about..."). Collect these items and 24 hours before our team meeting scheduled for [specific time], create or update a calendar event listing all agenda items in the description.'
- 4Configure which calendar event to update (it should already exist as a recurring team meeting).
- 5Test by sending agenda items in WhatsApp and verify they appear in the calendar event description.
Questions about this workflow
How does Notis know which meeting to update?
You specify the regular meeting time (e.g., 'our Fridays at 2pm standup'). Notis updates that event with collected items.
Can it prioritize agenda items?
Yes, you can tag priority items in messages, e.g., 'PRIORITY: Q4 roadmap' or 'URGENT: budget review.'
What if someone adds a duplicate topic?
Notis can deduplicate similar agenda items or group them together to avoid redundancy.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Whatsapp to Google Calendar. A trigger fires from one place; an action lands in another.
Whatsapp triggers
Google Calendar actions
Message Status Updated
Triggers when a WhatsApp message status changes. IMPORTANT LIMITATION: WhatsApp Cloud API does not provide a native polling endpoint for message status. Status updates are ONLY delivered via webhooks in real-time. This trigger cannot directly poll the WhatsApp API for status updates. This trigger will return empty results as WhatsApp does not support this operation. To track message status updates, you must: 1. Set up a webhook endpoint to receive status notifications from WhatsApp 2. Store the webhook data in your own database 3. Use a different mechanism to query your stored webhook data For more information, see: - https://developers.facebook.com/docs/whatsapp/cloud-api/webhooks
Insert Calendar into List
Inserts an existing calendar into the user's calendar list.
New Message Received
Triggered in real time when your WhatsApp Business number receives an inbound message from a customer (text, media, location, or contact). Delivered via the Cloud API webhook.
Update Calendar List Entry
Updates an existing entry on the user\'s calendar list.
Interactive Reply Received
Triggered when a customer taps a quick-reply button or selects an option from an interactive list message you sent.
Delete Calendar
Deletes a secondary calendar. use calendars.clear for clearing all events on primary calendars.
Message Template Status Update
Triggered when the review status of a WhatsApp message template changes — for example approved, rejected, or flagged — on your WhatsApp Business Account.
Update Calendar
Updates metadata for a calendar.
Clear Calendar
Clears a primary calendar. this operation deletes all events associated with the primary calendar of an account.
Create Event
Creates an event on a google calendar, needing rfc3339 utc start/end times (end after start) and write access to the calendar. by default, adds the organizer as an attendee unless exclude organizer is set to true.
Delete event
Deletes a specified event by `event id` from a google calendar (`calendar id`); this action is idempotent and raises a 404 error if the event is not found.
Create a calendar
Creates a new, empty google calendar with the specified title (summary).
Connect any two apps with Notis in the middle.
Not just Whatsapp and Google Calendar. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7 days free trial with 20$ free usage included.
No card. Works with personal or business Google Calendar.