Register ClickMeeting attendees from Outlook email
An attendee request should become a registration while the intent is fresh.
Trigger
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Action
Register Participant
Tool to register a participant for a conference room. use after obtaining a valid room id.
Why this helps
Registration requests buried in email create manual follow-up and a risk of missed attendees.
- Respond to attendance requests faster
- Reduce manual registration work
- Keep participant lists accurate
Setup
Build it in a few focused steps.
- 1Connect Outlook and ClickMeeting in Notis once.
- 2Create an automation that registers the sender or named participant for the specified ClickMeeting conference when an email contains a clear attendance request.
- 3Pick New Outlook Message as the trigger.
- 4Choose where run reports should go.
- 5Test with one real registration request.
Questions about this workflow
What if no conference is named?
Notis can report that the request needs a conference reference before registration.
Can it register someone other than the sender?
Yes, if the email clearly identifies the participant and the required ClickMeeting details.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Outlook to Clickmeeting. A trigger fires from one place; an action lands in another.
Outlook triggers
Clickmeeting actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Conference
Tool to create a new conference. use when you need to schedule or start a meeting/webinar after authentication.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Contact
Tool to create a new contact in your clickmeeting account. use when you need to add or pre-register an attendee before scheduling an event.
New Contact Added
Triggered when a new contact is added in the Outlook contacts.
Delete Conference
Tool to delete a specific conference. use after confirming the conference is no longer needed.
Calendar Event Changes
Triggered when a new calendar event occurs (created, updated, or deleted) in the Outlook calendar.
Delete Recording
Tool to delete a specific recording for a conference room. use when you need to remove an unwanted or outdated recording after confirming the conference and recording ids. deletion is irreversible.
New Calendar Event
Triggered when a new calendar event is created in the Outlook calendar.
Delete Recordings
Tool to delete all recordings for a conference room. use when you need to clear all saved recordings for a specific conference before archiving or reusing it.
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Generate Autologin URL
Tool to generate an autologin url for a conference participant. use when you need to provide direct access to a conference room without separate login.
New Sent Message
Triggered when a new message is sent from the Outlook mailbox.
Generate Session PDF Report
Tool to generate a pdf report for a specific session. use when you need to download session analytics as a pdf file.
Get Chat Details
Tool to retrieve details of a specific chat session. use when you have the chat id and need its metadata and messages.
Connect any two apps with Notis in the middle.
Outlook and Clickmeeting, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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