Check transcription funds before you commit
Know whether the next recording can be ordered before you promise a turnaround.
Trigger
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Action
Get Prepay Balance
Tool to retrieve the current prepay balance for the account. use when you need to check available funds before placing new transcription orders.
Why this helps
Budget checks happen late, creating avoidable delays when a transcription request arrives.
- Makes available funds visible at the moment of request
- Reduces failed or delayed transcription orders
- Creates a simple financial checkpoint for the team
Setup
Build it in a few focused steps.
- 1Connect Outlook and Castingwords in Notis once.
- 2Create an automation named for transcription budget checks.
- 3Tell Notis to read each new Outlook message that requests transcription, retrieve the Castingwords prepay balance, and summarize the balance with the request context.
- 4Choose Outlook New Outlook Message as the trigger.
- 5Pick a report channel and test with one real transcription request email.
Questions about this workflow
Does this place the transcription order?
No. It only retrieves and reports the current Castingwords prepay balance.
Can it decide whether the balance is enough?
Notis can compare the balance with a price or threshold you provide, but the available balance alone does not include a job quote.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Outlook to Castingwords. A trigger fires from one place; an action lands in another.
Outlook triggers
Castingwords actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Cancel and Refund Audio File
Tool to cancel an ordered audio file and issue a refund if applicable. use when no transcription work has been done on the file (pre-processing, audio processing, error states).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Prepay Balance
Tool to retrieve the current prepay balance for the account. use when you need to check available funds before placing new transcription orders.
New Contact Added
Triggered when a new contact is added in the Outlook contacts.
Get registered webhook URL
Tool to retrieve the currently registered webhook url for account notifications. use when you need to verify your webhook setup.
Calendar Event Changes
Triggered when a new calendar event occurs (created, updated, or deleted) in the Outlook calendar.
Order Transcript
Tool to create a new transcription order for audio/video at a url. use when you have an accessible media url and need to initiate transcription.
New Calendar Event
Triggered when a new calendar event is created in the Outlook calendar.
Order Upgrades
Tool to order an upgrade for a specific audio file. use after transcription is complete to add items like timestamps or extra editing. example: 'order timestamps for file 12345'.
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Register Webhook
Tool to register a webhook url to receive transcript completion notifications. use when you want castingwords to post transcript-complete events to your service endpoint.
New Sent Message
Triggered when a new message is sent from the Outlook mailbox.
List Available SKUs
Tool to retrieve list of available skus. use when you need to know available services and pricing before placing an order.
Test Webhook Call
Tool to request a test webhook call for a specific event type. use after registering a webhook url to ensure webhook notifications are functioning properly.
Connect any two apps with Notis in the middle.
Outlook and Castingwords, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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