Transcribe audio links from new Outlook emails
Stop hunting through your inbox for recordings that need transcription.
Trigger
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Action
Order Transcript
Tool to create a new transcription order for audio/video at a url. use when you have an accessible media url and need to initiate transcription.
Why this helps
Recording links get buried in busy inboxes, so transcription orders are delayed or forgotten.
- Removes manual copy and paste between Outlook and Castingwords
- Starts transcription as soon as a usable media URL arrives
- Reports missing or inaccessible media links clearly
Setup
Build it in a few focused steps.
- 1Connect Outlook and Castingwords in Notis once.
- 2Create a new automation and name it for incoming audio transcription.
- 3Tell Notis to find an accessible audio or video URL in each new Outlook message, order a Castingwords transcript, and report the order result.
- 4Choose Outlook New Outlook Message as the trigger.
- 5Select where run reports should be delivered, then test with one real message containing a media URL.
Questions about this workflow
What if the email has no accessible media URL?
Notis reports that no usable URL was found and does not place an order.
Can this download an Outlook attachment itself?
The workflow requires a Castingwords accessible media URL, so an attachment must already have a usable link.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Outlook to Castingwords. A trigger fires from one place; an action lands in another.
Outlook triggers
Castingwords actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Cancel and Refund Audio File
Tool to cancel an ordered audio file and issue a refund if applicable. use when no transcription work has been done on the file (pre-processing, audio processing, error states).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Prepay Balance
Tool to retrieve the current prepay balance for the account. use when you need to check available funds before placing new transcription orders.
New Contact Added
Triggered when a new contact is added in the Outlook contacts.
Get registered webhook URL
Tool to retrieve the currently registered webhook url for account notifications. use when you need to verify your webhook setup.
Calendar Event Changes
Triggered when a new calendar event occurs (created, updated, or deleted) in the Outlook calendar.
Order Transcript
Tool to create a new transcription order for audio/video at a url. use when you have an accessible media url and need to initiate transcription.
New Calendar Event
Triggered when a new calendar event is created in the Outlook calendar.
Order Upgrades
Tool to order an upgrade for a specific audio file. use after transcription is complete to add items like timestamps or extra editing. example: 'order timestamps for file 12345'.
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Register Webhook
Tool to register a webhook url to receive transcript completion notifications. use when you want castingwords to post transcript-complete events to your service endpoint.
New Sent Message
Triggered when a new message is sent from the Outlook mailbox.
List Available SKUs
Tool to retrieve list of available skus. use when you need to know available services and pricing before placing an order.
Test Webhook Call
Tool to request a test webhook call for a specific event type. use after registering a webhook url to ensure webhook notifications are functioning properly.
Connect any two apps with Notis in the middle.
Outlook and Castingwords, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7-day trial of any paid plan, with 20$ of usage included.
No card. Works with personal or business Castingwords.