Turn scheduled recordings into transcript orders
Make the next recording useful before it slips out of your working memory.
Trigger
New Calendar Event
Triggered when a new calendar event is created in the Outlook calendar.
Action
Order Transcript
Tool to create a new transcription order for audio/video at a url. use when you have an accessible media url and need to initiate transcription.
Why this helps
After meetings and interviews, the recording exists but nobody remembers to start transcription.
- Links scheduled recording work to a concrete follow-up
- Starts transcription from the event details you already maintain
- Surfaces missing recording links immediately
Setup
Build it in a few focused steps.
- 1Connect Outlook and Castingwords in Notis once.
- 2Create an automation for scheduled recording transcription.
- 3Tell Notis to inspect each new Outlook calendar event for an accessible media URL, order a Castingwords transcript, and report the order.
- 4Choose Outlook New Calendar Event as the trigger.
- 5Choose a report destination and test with one real calendar event containing a recording link.
Questions about this workflow
What kind of calendar event should trigger this?
Use events whose description or notes contain an accessible audio or video URL.
Will it order twice if the same recording is added again?
The workflow runs on each new event, so avoid duplicate events or instruct Notis to identify an existing order when your process provides an order reference.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Outlook to Castingwords. A trigger fires from one place; an action lands in another.
Outlook triggers
Castingwords actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Cancel and Refund Audio File
Tool to cancel an ordered audio file and issue a refund if applicable. use when no transcription work has been done on the file (pre-processing, audio processing, error states).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Prepay Balance
Tool to retrieve the current prepay balance for the account. use when you need to check available funds before placing new transcription orders.
New Contact Added
Triggered when a new contact is added in the Outlook contacts.
Get registered webhook URL
Tool to retrieve the currently registered webhook url for account notifications. use when you need to verify your webhook setup.
Calendar Event Changes
Triggered when a new calendar event occurs (created, updated, or deleted) in the Outlook calendar.
Order Transcript
Tool to create a new transcription order for audio/video at a url. use when you have an accessible media url and need to initiate transcription.
New Calendar Event
Triggered when a new calendar event is created in the Outlook calendar.
Order Upgrades
Tool to order an upgrade for a specific audio file. use after transcription is complete to add items like timestamps or extra editing. example: 'order timestamps for file 12345'.
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Register Webhook
Tool to register a webhook url to receive transcript completion notifications. use when you want castingwords to post transcript-complete events to your service endpoint.
New Sent Message
Triggered when a new message is sent from the Outlook mailbox.
List Available SKUs
Tool to retrieve list of available skus. use when you need to know available services and pricing before placing an order.
Test Webhook Call
Tool to request a test webhook call for a specific event type. use after registering a webhook url to ensure webhook notifications are functioning properly.
Connect any two apps with Notis in the middle.
Outlook and Castingwords, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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