Create Cal managed users from onboarding emails
Turn a complete onboarding request into a ready scheduling identity.
Trigger
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Action
Create oauth client user
Creates a new managed user for an oauth client, setting profile and scheduling preferences; if `timezone` is not provided, a default schedule (mon-fri, 9am-5pm) is not created, requiring manual setup via `/schedules` endpoint before bookings are possible.
Why this helps
User setup stalls when profile details and scheduling preferences remain trapped in email.
- Reduce onboarding data entry
- Capture timezone and profile details
- Create a consistent setup trail
Setup
Build it in a few focused steps.
- 1Connect Outlook and Cal once in Notis.
- 2Create an automation that creates the managed Cal user only when the onboarding email contains the required profile and authorization details.
- 3Pick New Outlook Message as the trigger.
- 4Choose a report channel for user creation results.
- 5Test it with one complete onboarding email.
Questions about this workflow
What if timezone is missing?
Cal can create the user without a default schedule, so the workflow should report the missing timezone and any follow-up needed.
Can it create a user from an unapproved email?
The instruction should require explicit authorization before creating the managed user.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Outlook to Cal. A trigger fires from one place; an action lands in another.
Outlook triggers
Cal actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add member to team
Adds a new member to a specified team within an organization by creating a team membership.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add organization attribute option
Adds a new option to an organization's attribute, requiring a display `value` and a `slug` unique for that attribute.
New Contact Added
Triggered when a new contact is added in the Outlook contacts.
Delete oauth client webhook
Permanently deletes a specific webhook subscription of an oauth client in the cal application, stopping its notifications.
Calendar Event Changes
Triggered when a new calendar event occurs (created, updated, or deleted) in the Outlook calendar.
Cancel booking via uid
Cancels an existing and active cal.com booking using its unique identifier (uid).
New Calendar Event
Triggered when a new calendar event is created in the Outlook calendar.
Check calendar availability
Retrieves free/busy availability for a specified calendar to aid scheduling without revealing event details; requires an existing, accessible calendar, noting that data granularity can vary.
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Check gcal synchronization status
Call this read-only action to verify the connection and synchronization status of a user's google calendar integration with cal.
New Sent Message
Triggered when a new message is sent from the Outlook mailbox.
Check ics feed calendar endpoint
Checks an ics feed url (expected as a query parameter) to verify its validity, accessibility, and icalendar data integrity.
Check Stripe status
Verifies if stripe is correctly connected to the cal scheduling system and functional for processing payments, reporting only on the integration's status.
Connect any two apps with Notis in the middle.
Outlook and Cal, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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