Decline pending Cal bookings from Outlook
Resolve declined requests before they linger in your schedule.
Trigger
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Action
Decline booking with reason
Declines a pending booking using its bookinguid, optionally with a reason; this action is irreversible and applies only to bookings awaiting confirmation.
Why this helps
A declined meeting can remain pending when the inbox and scheduling system are handled separately.
- Clear pending requests quickly
- Preserve the stated reason
- Reduce manual scheduling cleanup
Setup
Build it in a few focused steps.
- 1Connect Outlook and Cal once in Notis.
- 2Create an automation that declines the pending Cal booking named in a clear decline request and includes the provided reason.
- 3Pick New Outlook Message as the trigger.
- 4Choose where decline reports should go.
- 5Test it with one real decline message.
Questions about this workflow
Can it decline confirmed bookings?
The action is for pending bookings awaiting confirmation.
Is declining reversible?
Declining is irreversible, so the instruction should require a clear request and booking reference.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Outlook to Cal. A trigger fires from one place; an action lands in another.
Outlook triggers
Cal actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add member to team
Adds a new member to a specified team within an organization by creating a team membership.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add organization attribute option
Adds a new option to an organization's attribute, requiring a display `value` and a `slug` unique for that attribute.
New Contact Added
Triggered when a new contact is added in the Outlook contacts.
Delete oauth client webhook
Permanently deletes a specific webhook subscription of an oauth client in the cal application, stopping its notifications.
Calendar Event Changes
Triggered when a new calendar event occurs (created, updated, or deleted) in the Outlook calendar.
Cancel booking via uid
Cancels an existing and active cal.com booking using its unique identifier (uid).
New Calendar Event
Triggered when a new calendar event is created in the Outlook calendar.
Check calendar availability
Retrieves free/busy availability for a specified calendar to aid scheduling without revealing event details; requires an existing, accessible calendar, noting that data granularity can vary.
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Check gcal synchronization status
Call this read-only action to verify the connection and synchronization status of a user's google calendar integration with cal.
New Sent Message
Triggered when a new message is sent from the Outlook mailbox.
Check ics feed calendar endpoint
Checks an ics feed url (expected as a query parameter) to verify its validity, accessibility, and icalendar data integrity.
Check Stripe status
Verifies if stripe is correctly connected to the cal scheduling system and functional for processing payments, reporting only on the integration's status.
Connect any two apps with Notis in the middle.
Outlook and Cal, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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