Shrink oversized PDF attachments automatically
Make large emailed PDFs easier to forward, upload, and store without manual compression steps.
Trigger
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Action
Optimize PDF
Tool to optimize a pdf document to reduce file size while maintaining quality. use when you need to minimize storage or bandwidth for an existing pdf.
Why this helps
Oversized PDFs create upload failures and slow down sharing with clients or collaborators.
- Avoid attachment size friction
- Speed up uploads and forwarding
- Lower document storage demands
Setup
Build it in a few focused steps.
- 1Connect Outlook and Api2pdf in Notis once.
- 2Create an automation for oversized PDF optimization.
- 3Describe the size threshold and tell Notis to optimize matching attachments.
- 4Choose New Outlook Message as the trigger.
- 5Select a report channel and test with one large PDF.
Questions about this workflow
How do I define an oversized file?
State a file size threshold in the automation prompt, such as 10 MB.
Will the original be changed?
Api2pdf creates an optimized result; keep the original according to your retention instructions.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Outlook to Api2pdf. A trigger fires from one place; an action lands in another.
Outlook triggers
Api2pdf actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
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New Sent Message
Triggered when a new message is sent from the Outlook mailbox.
Optimize PDF
Tool to optimize a pdf document to reduce file size while maintaining quality. use when you need to minimize storage or bandwidth for an existing pdf.
Reorder PDF Pages
Tool to reorder pages of a pdf document. use when you need to rearrange pages into a new order by specifying page indices.
Connect any two apps with Notis in the middle.
Outlook and Api2pdf, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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No card. Works with personal or business Api2pdf.