Connect Outlook to Api2pdf
When something happens in Outlook, Notis takes the next step in Api2pdf. Describe what you want in plain English, or start from one of the examples below.
When this happens · Trigger
Do this · Action
Ways Notis can move work from Outlook to Api2pdf
Brand incoming PDF replies with consistent headers
When a new Outlook message includes a PDF, add your chosen title and page footer before filing or sharing it.
Extract only the pages needed from urgent email PDFs
When a new Outlook message contains a long PDF, extract the pages named in the message or your instruction.
Create quick previews of incoming document PDFs
Generate a thumbnail of the first page for PDFs or office files received in Outlook so you can scan them quickly.
Optimize large PDFs before sharing from Outlook
When an Outlook message includes an oversized PDF, reduce its file size while maintaining quality for easier forwarding.
Merge related PDF attachments from one email
Combine multiple PDF attachments from a new Outlook message into one ordered packet for review or delivery.
Create QR codes for new calendar event links
When a new Outlook calendar event includes a registration or check-in link, generate a QR code for quick mobile access.
Refresh previews when meeting documents change
When an Outlook calendar event changes, generate a fresh thumbnail for its linked or attached document so the latest version is easy to recognize.
Reorder agenda PDFs after calendar changes
When a meeting event changes, rearrange its agenda PDF into the page order you use for the final packet.
Merge PDF records before sending client follow-ups
After you send an Outlook message, merge the specified PDF records into one follow-up packet for your archive or next step.
Supported Triggers and Actions
Notis builds workflows that link Outlook to Api2pdf. A trigger fires from one place; an action lands in another.
Outlook triggers
Api2pdf actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Header Footer
Tool to add headers and footers to a pdf document. use when you need consistent page numbering, titles, or custom branding on every page.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Delete PDF
Tool to delete a previously generated pdf. use when you need to immediately remove a pdf by its response id.
New Contact Added
Triggered when a new contact is added in the Outlook contacts.
Extract PDF Pages
Tool to extract specific pages from a pdf document. use when you need only certain pages from a larger pdf file.
Calendar Event Changes
Triggered when a new calendar event occurs (created, updated, or deleted) in the Outlook calendar.
LibreOffice PDF to HTML
Tool to convert a pdf document to html using libreoffice. use when you need html output of a pdf file (experimental; images may be excluded).
New Calendar Event
Triggered when a new calendar event is created in the Outlook calendar.
LibreOffice Thumbnail
Tool to generate a thumbnail image of a document using libreoffice. use when you need a quick visual preview of a pdf or office file's first page.
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Merge PDFs
Tool to merge multiple pdf documents into a single pdf. use when you need to concatenate several pdfs on the server-side.
New Sent Message
Triggered when a new message is sent from the Outlook mailbox.
Optimize PDF
Tool to optimize a pdf document to reduce file size while maintaining quality. use when you need to minimize storage or bandwidth for an existing pdf.
Reorder PDF Pages
Tool to reorder pages of a pdf document. use when you need to rearrange pages into a new order by specifying page indices.
Four ways to start an automation.
A trigger is the event that kicks a workflow off. Notis supports four kinds: an event in a connected app, an inbound webhook, a recurring schedule, and soon, your own database.
Integration triggers
Fire when something happens inside a connected app. New Notion page, Stripe charge, Linear issue: any of 1,000+ apps can start a workflow.
Webhook triggers
A unique URL per workflow. Anything that can send an HTTP POST can start an automation, including no-code tools that speak webhooks.
Recurring triggers
Cron-style schedules run a workflow on the clock. Daily standups, hourly syncs, business-hours-only digests: the workhorse of Notis.
Database triggers
Watch a row, query, or threshold in your own database and fire the moment the data changes. Row inserted, value crosses a limit, query starts matching.
Classic automation breaks. AI adapts.
Same triggers and actions, smarter middle. AI handles the fuzziness that breaks traditional Zapier-style workflows the moment a field gets renamed.
Describe it. Notis builds it.
Skip the visual builder. Tell Notis what you want, in plain English. It writes the workflow, you review and deploy.
You · in the Notis Builder
NEW“When a row gets added to the Q4 OKRs Notion database and the status is Blocked, send a Telegram message to the owner with a summary of what's blocking, and ping me if there's no reply within 24 hours.”
Notis built this automation:
Watch every run.
Notis Desktop is Mission Control for your AI automations. See every run, replay, edit, or rewind. Set approval gates so Notis pauses before destructive actions.
- Full run history with inputs, outputs and traces
- Replay any run with edited inputs
- Approval inbox, confirm via chat in one tap
- Audit logs for compliance teams
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1 monthEverything in the box.
Whatever starts the workflow, the platform underneath is the same: a thinking brain, full visibility, and you in control.
AI in the middle
Every step can include an LLM call: summarise, classify, extract, rewrite.
Full observability
Every run, every step, every input, all replay-able from Mission Control.
Human in the loop
Pause for approval. Notis pings you in chat with one-tap approve.
Self-healing
When an API changes shape, Notis adapts the parser. Less midnight fire-fighting.
More ways to connect Outlook and Api2pdf
Connect any two apps with Notis in the middle.
Outlook and Api2pdf, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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