Archive resolved HubSpot tickets every week
Resolved tickets pile up and make your support view feel heavier than the actual workload. Once a week Notis archives the ones you have marked resolved in your sheet, so the queue reflects only live issues.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Archive batch of tickets by id
Archives a batch of existing, unarchived hubspot crm tickets by their unique ids.
Why this helps
Closed tickets linger in the active view because bulk-archiving them is a tedious task nobody schedules, so the queue always looks daunting.
- Your support queue shows only what still needs attention.
- A weekly rhythm handles cleanup you would otherwise dread.
- The lighter view lowers the sense of overwhelm before you even start.
Setup
Build it in a few focused steps.
- 1Connect Google Sheets and HubSpot to Notis once with your portal link.
- 2Open New Automation, or tell Notis: each week, archive the resolved tickets from my list.
- 3Choose the recurring schedule trigger and set it to run weekly.
- 4Pick the channel where Notis reports the tickets it archived.
- 5Run it once by hand and confirm the resolved tickets are archived in HubSpot.
Questions about this workflow
Can archived tickets be recovered?
Yes. Archived tickets move to the recycling bin in HubSpot and can be restored if needed.
Which tickets get archived?
Only the ones on your resolved list, identified by their ticket ids, so open tickets stay untouched.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Sheets to Hubspot. A trigger fires from one place; an action lands in another.
Google Sheets triggers
Hubspot actions
Aggregate Metric Changed
Triggers when an aggregate metric (SUM/COUNT/AVG/MIN/MAX) changes in a Google Sheets spreadsheet. This trigger monitors an aggregate calculation on a target column (optionally filtered by a search column/value) and fires when the calculated result changes.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
Cell Range Values Changed
Triggers when values in a specified A1 range change in Google Sheets. This trigger monitors a specific cell or range of cells and fires when any values change.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
Conditional Format Rule Changed
Triggers when conditional formatting rules change in a Google Spreadsheet. Detects when rules are added, updated, or removed. Uses snapshot-based diffing to detect changes between polls.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Data Validation Rule Changed
Triggers when data validation rules change (added/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Developer Metadata Changed
Triggers when developer metadata entries change (new/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Filtered Range Values Changed
Polling trigger that monitors Google Sheets filtered ranges for value changes. Uses snapshot-based diffing to detect when values matching a data filter change. Emits the matched values when changes are detected.
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
New Rows in Google Sheet
Simple polling trigger that monitors Google Sheets for new rows. Detects when new rows are added and returns the complete row data. Perfect for triggering any workflow based on new sheet entries.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
New Sheet Added in Google Spreadsheet
Polling trigger that detects when a new sheet is added to a Google Spreadsheet.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
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When this happens · Trigger
Do this · Action
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