Archive lost HubSpot deals from a Google Sheets query
Dead deals clog a pipeline and make forecasting feel worse than it is. Notis watches your lost-deals query and archives each one in HubSpot so your board reflects reality.
Trigger
Table Query Result Changed
Triggers when the result set of a saved table query changes in Google Sheets. Detects rows added, removed, or updated in the query output. This trigger monitors the result of a SQL query against a Google Sheets table and fires when changes are detected.
Action
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
Why this helps
Deals that are clearly lost linger in the pipeline because nobody wants to do a manual cleanup, so reporting stays noisy.
- Lost deals leave the active pipeline the moment your query flags them.
- Forecasts feel trustworthy because dead deals stop inflating the view.
- You skip the dreaded manual pipeline scrub.
Setup
Build it in a few focused steps.
- 1Connect Google Sheets and HubSpot to Notis once via your portal link.
- 2Open New Automation, or ask Notis: when my lost-deals query updates, archive those HubSpot deals.
- 3Choose the Table Query Result Changed trigger and select your lost-deals query.
- 4Pick the channel where Notis reports the deals it archived.
- 5Add one deal to the query result and confirm it gets archived in HubSpot.
Questions about this workflow
Can archived deals come back?
Archived deals are soft-deleted and can often be restored in HubSpot if you need them again.
How does Notis know which deals to archive?
It uses the deal identifiers in your query results, so only the flagged deals are touched.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Sheets to Hubspot. A trigger fires from one place; an action lands in another.
Google Sheets triggers
Hubspot actions
Aggregate Metric Changed
Triggers when an aggregate metric (SUM/COUNT/AVG/MIN/MAX) changes in a Google Sheets spreadsheet. This trigger monitors an aggregate calculation on a target column (optionally filtered by a search column/value) and fires when the calculated result changes.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
Cell Range Values Changed
Triggers when values in a specified A1 range change in Google Sheets. This trigger monitors a specific cell or range of cells and fires when any values change.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
Conditional Format Rule Changed
Triggers when conditional formatting rules change in a Google Spreadsheet. Detects when rules are added, updated, or removed. Uses snapshot-based diffing to detect changes between polls.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Data Validation Rule Changed
Triggers when data validation rules change (added/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Developer Metadata Changed
Triggers when developer metadata entries change (new/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Filtered Range Values Changed
Polling trigger that monitors Google Sheets filtered ranges for value changes. Uses snapshot-based diffing to detect when values matching a data filter change. Emits the matched values when changes are detected.
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
New Rows in Google Sheet
Simple polling trigger that monitors Google Sheets for new rows. Detects when new rows are added and returns the complete row data. Perfect for triggering any workflow based on new sheet entries.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
New Sheet Added in Google Spreadsheet
Polling trigger that detects when a new sheet is added to a Google Spreadsheet.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
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When this happens · Trigger
Do this · Action
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