Alert teams to validation rule updates
Validation rules changed? Team gets notified via email. Data entry stays consistent as standards evolve.
Trigger
Data Validation Rule Changed
Triggers when data validation rules change (added/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Action
Send Email
Sends an email via gmail api using the authenticated user's google profile display name, requiring `is html=true` if the body contains html and valid `s3key`, `mimetype`, `name` for any attachment.
Why this helps
Data validation rules (dropdown options, number ranges, required fields) change but nobody tells the data entry team. Garbage data results.
- Team aware of new data validation rules
- Prevent inconsistent data from rule changes
- Email alert ensures visibility
- Easier to maintain data quality standards
Setup
Build it in a few focused steps.
- 1Connect Google Sheets and Gmail to Notis.
- 2Create an automation: 'When data validation rules change in my [Sheet], send an email to the data entry team explaining the update.'
- 3Set the trigger to 'Data Validation Rule Changed' and select your sheet.
- 4Describe what to include in the email (which columns changed, what the new options are, etc.).
- 5Test by adding or modifying a validation rule and confirming the notification arrives.
Questions about this workflow
What changes trigger this?
New validation rules, modified rules, or deleted rules. Any change to dropdown options, number ranges, text patterns, or required field settings.
Can I target specific roles or teams?
Yes. Send alerts only to data entry team members or the sheet owner: 'email the DRI if validation rules change.'
Should I require acknowledgment?
Add a reply request in your prompt: 'ask recipients to confirm they understand the new validation rules' and track replies.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Sheets to Gmail. A trigger fires from one place; an action lands in another.
Google Sheets triggers
Gmail actions
Aggregate Metric Changed
Triggers when an aggregate metric (SUM/COUNT/AVG/MIN/MAX) changes in a Google Sheets spreadsheet. This trigger monitors an aggregate calculation on a target column (optionally filtered by a search column/value) and fires when the calculated result changes.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Cell Range Values Changed
Triggers when values in a specified A1 range change in Google Sheets. This trigger monitors a specific cell or range of cells and fires when any values change.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Conditional Format Rule Changed
Triggers when conditional formatting rules change in a Google Spreadsheet. Detects when rules are added, updated, or removed. Uses snapshot-based diffing to detect changes between polls.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Data Validation Rule Changed
Triggers when data validation rules change (added/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Developer Metadata Changed
Triggers when developer metadata entries change (new/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Filtered Range Values Changed
Polling trigger that monitors Google Sheets filtered ranges for value changes. Uses snapshot-based diffing to detect when values matching a data filter change. Emits the matched values when changes are detected.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
New Rows in Google Sheet
Simple polling trigger that monitors Google Sheets for new rows. Detects when new rows are added and returns the complete row data. Perfect for triggering any workflow based on new sheet entries.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
New Sheet Added in Google Spreadsheet
Polling trigger that detects when a new sheet is added to a Google Spreadsheet.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
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When this happens · Trigger
Do this · Action
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