Review Weekly Google Drive Tasks With Interactive WhatsApp Buttons
Weekly check-ins on Google Drive are tedious. Notis sends a WhatsApp message every week with interactive buttons—Approve, Request Changes, or Delegate—so you can manage your team's progress without opening files.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Send interactive buttons
Send an interactive button message to a whatsapp number. button messages allow users to quickly respond by tapping up to 3 predefined buttons. perfect for yes/no questions, quick choices, or call-to-action scenarios. note: the message will be delivered to the recipient only if they have texted first.
Why this helps
Weekly reviews require opening Google Drive, navigating to the right folders, and writing approval messages. For neurodivergent founders, this friction often means reviews get skipped or delayed.
- Conduct weekly reviews from WhatsApp without opening Google Drive
- Lower the friction for approving and delegating work
- Keep your team motivated with fast, easy feedback loops
- Never miss a weekly review deadline
Setup
Build it in a few focused steps.
- 1Connect Google Drive and WhatsApp to Notis.
- 2Create a new automation and tell Notis: 'Every [day of week] at [time], send me a WhatsApp message with a summary of my team's Google Drive work from this week, with buttons: Approve, Request Changes, and Delegate.'
- 3Set the trigger to 'Scheduled (weekly)' and select your day and time.
- 4Choose WhatsApp as the notification channel.
- 5Test by manually triggering the automation or waiting for the scheduled time, then adjust the summary or button options in your prompt.
Questions about this workflow
Can I customize which tasks appear in the weekly review?
Yes. Describe which folders, team members, or file types to include in your automation prompt, and Notis will filter the summary accordingly.
What happens when I tap an approval button?
Notis captures your response and can log the approval in Google Drive, update file labels, or send follow-up messages to your team.
Can I request changes from WhatsApp and have the message post in Google Docs?
Yes. When you tap 'Request Changes,' you can add a comment, and Notis posts it to the relevant Google Doc.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Whatsapp. A trigger fires from one place; an action lands in another.
Google Drive triggers
Whatsapp actions
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Create message template
Create a new message template for the whatsapp business account. templates must be approved by whatsapp before they can be used. templates are required for marketing messages and messages sent outside the 24-hour window.
File Created
Triggers when a new file is created in Google Drive.
Delete message template
Delete a message template from the whatsapp business account. this permanently removes the template and it cannot be recovered. only delete templates that are no longer needed.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Get business profile
Get the business profile information for a whatsapp business phone number. this includes business details like description, address, website, and contact info.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Get media
Get information about uploaded media including a temporary download url. the download url is valid for 5 minutes and can be used to retrieve the actual media file. this is useful for downloading media that was sent to your whatsapp number.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Get media info
Get metadata about uploaded media without generating a download url. this is useful for checking file size, type, and hash without downloading the file. use get media if you need the actual download url.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Get message templates
Get all message templates for the whatsapp business account. templates are required for sending messages outside the 24-hour window and for marketing/utility messages.
New File Matching Query
Triggers when a new Google Drive file matches a provided query. This is the legacy query-centric trigger: it preserves Drive API query config such as ``corpora`` / ``driveId`` aliases and emits the historical ``file_matching_query`` event type. ``FileCreatedTrigger`` covers the broader "new file" case and emits ``file_created``.
Get phone number
Get details of a specific phone number associated with a whatsapp business account.
Get phone numbers
Get all phone numbers associated with a whatsapp business account (waba).
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When this happens · Trigger
Do this · Action
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