Add external prospects to Hubspot through webhook automation
External partners or forms submit prospects. Notis immediately creates them in Hubspot without manual routing or CRM entry.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Create batch of contacts
Creates up to 100 new contact records in hubspot crm, optionally associating them with existing crm objects; ensure associated object ids are valid.
Why this helps
Prospects come from multiple sources (partners, external forms, integrations) but you have to manually add each one to Hubspot.
- Eliminate manual lead routing from external partners
- Get prospects into Hubspot instantly, not hours later
- Centralize all prospect sources without data entry
Setup
Build it in a few focused steps.
- 1Connect Hubspot to Notis via your portal.
- 2Create an automation: 'When an external partner sends prospect data to my Notis webhook, create them as contacts in Hubspot.'
- 3Select the trigger: 'Incoming Webhook'.
- 4Copy the webhook URL and share it with external partners or embed in forms.
- 5Test by sending sample prospect data to the webhook and verifying it appears in Hubspot.
Questions about this workflow
What data format should external sources send?
JSON is standard (name, email, company, etc.). Notis adapts to different schemas, so tell partners what fields you need.
Does this work with form builders like Typeform or Zapier?
Yes. Send data from any form or tool that supports webhooks or API calls.
Can I verify the webhook came from a trusted source?
Yes. Notis can require API tokens or signatures to ensure only legitimate data is processed.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Hubspot. A trigger fires from one place; an action lands in another.
Google Drive triggers
Hubspot actions
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
File Created
Triggers when a new file is created in Google Drive.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
New File Matching Query
Triggers when a new Google Drive file matches a provided query. This is the legacy query-centric trigger: it preserves Drive API query config such as ``corpora`` / ``driveId`` aliases and emits the historical ``file_matching_query`` event type. ``FileCreatedTrigger`` covers the broader "new file" case and emits ``file_created``.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
Connect any two apps with Notis in the middle.
Not just Google Drive and Hubspot. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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