Create a Brex department from a new Drive folder
Create the workspace folder and let Notis prepare the matching department structure.
Trigger
New Folder Created in Root
Triggers when a new folder is created in the root folder of Google Drive. This trigger monitors Google Drive and fires when new folders are detected in the root directory.
Action
Create Department
Create a new department.
Why this helps
New team or project folders are created without the corresponding spend structure.
- Keeps workspace and spend structure aligned
- Reduces setup omissions
- Creates a traceable department action
Setup
Build it in a few focused steps.
- 1Connect Google Docs and Brex in Notis once.
- 2Create an automation for new root folders.
- 3Describe when a folder should become a department and how to report the result.
- 4Pick New Folder Created in Root as the trigger and choose a report channel.
- 5Test it with one representative folder.
Questions about this workflow
Will every folder create a department?
Your instruction should define which folders represent departments; Notis can report when the folder does not qualify.
What if the department already exists?
Ask Notis to check the context and report a duplicate or existing-department condition before creating.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Docs to Brex. A trigger fires from one place; an action lands in another.
Google Docs triggers
Brex actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Budget
Create a new budget for departments or projects.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Card
Create a new card and assign it to a user.
New Document Created
Triggers when a new Google Doc is created. This trigger monitors Google Docs and fires when new documents are detected. Uses timestamp filtering to efficiently poll for new documents.
Create Department
Create a new department.
Document Deleted
Triggers when an existing Google Doc is deleted (moved to trash). This trigger monitors Google Docs and fires when documents are trashed.
Create Expense
Create a new expense.
Document Placeholder Filled
Triggers when a Google Doc's plain text changes such that a configured placeholder token/pattern is no longer present (i.e., the document has been filled in). This trigger monitors a specific Google Doc and fires when a placeholder pattern that was previously present is no longer found in the document's plain text.
Create Location
Create a new location.
Document Search Update
Triggers when a Google Doc matching a user-defined search query is newly created or updated since the last poll. This trigger uses timestamp filtering to efficiently monitor documents.
Create Job Title
Create a new job title.
Document Structure Changed
Triggers when a Google Doc's structure changes (headers/footers added/removed, tables/images count changes). This trigger monitors a specific document for structural changes like: - Headers added or removed - Footers added or removed - Tables added or removed - Images (inline objects) added or removed - Positioned objects added or removed - Footnotes added or removed
Create User
Create a new user in the brex account.
Document Updated
Triggers when an existing Google Doc is updated or modified. This trigger monitors Google Docs and fires when documents are updated.
Create Vendor Card
Create a new vendor card.
Connect any two apps with Notis in the middle.
Google Docs and Brex, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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