Handle booking cancellations when a source Doc is deleted
A deleted project Doc can prompt the right cancellation review.
Trigger
Document Deleted
Triggers when an existing Google Doc is deleted (moved to trash). This trigger monitors Google Docs and fires when documents are trashed.
Action
Cancel Booking
Tool to cancel a booking or selected customers. Use when you need to revoke an entire booking or individual attendees after verifying booking details. Use after retrieving booking information.
Why this helps
Trashed project documents can leave appointments active and create avoidable no shows.
- Surfaces likely cancellations quickly
- Requires explicit evidence before canceling
- Reduces stale appointments
Setup
Build it in a few focused steps.
- 1Connect Google Docs and Appointo in Notis.
- 2Create an automation named Deleted Doc cancellation review.
- 3Tell Notis to find related Appointo bookings from the deleted Doc context and cancel only when the Doc metadata or linked record clearly authorizes cancellation.
- 4Choose Document Deleted as the trigger.
- 5Choose a report channel and test with a safe example.
Questions about this workflow
Will every deleted Doc cancel a booking?
No, instruct Notis to require a clear matching booking and cancellation signal.
Can it cancel one attendee instead of the whole booking?
Yes, when the identified booking and customer details support an individual cancellation.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Docs to Appointo. A trigger fires from one place; an action lands in another.
Google Docs triggers
Appointo actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Authenticate Appointo API Token
Tool to authenticate with the Appointo API by validating the APPOINTO-TOKEN header. Use when verifying the token before subsequent API calls.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Cancel Booking
Tool to cancel a booking or selected customers. Use when you need to revoke an entire booking or individual attendees after verifying booking details. Use after retrieving booking information.
New Document Created
Triggers when a new Google Doc is created. This trigger monitors Google Docs and fires when new documents are detected. Uses timestamp filtering to efficiently poll for new documents.
Create Booking
Tool to create a new booking. Use when scheduling a customer booking after confirming appointment availability.
Document Deleted
Triggers when an existing Google Doc is deleted (moved to trash). This trigger monitors Google Docs and fires when documents are trashed.
Get Appointment Availability
Tool to get calendar availability for a specific appointment. Use when you need to fetch available time slots for an appointment within a date range.
Document Placeholder Filled
Triggers when a Google Doc's plain text changes such that a configured placeholder token/pattern is no longer present (i.e., the document has been filled in). This trigger monitors a specific Google Doc and fires when a placeholder pattern that was previously present is no longer found in the document's plain text.
List Appointments
Tool to list appointments. Use when fetching appointments with optional filters and pagination after confirming a valid API token.
Document Search Update
Triggers when a Google Doc matching a user-defined search query is newly created or updated since the last poll. This trigger uses timestamp filtering to efficiently monitor documents.
List Bookings
Tool to list bookings. Use when you need to fetch bookings filtered by status, paging, or search term.
Document Structure Changed
Triggers when a Google Doc's structure changes (headers/footers added/removed, tables/images count changes). This trigger monitors a specific document for structural changes like: - Headers added or removed - Footers added or removed - Tables added or removed - Images (inline objects) added or removed - Positioned objects added or removed - Footnotes added or removed
List Products
Tool to fetch all available products. Use when browsing products with optional paging and search. Call after authenticating with Appointo API.
Document Updated
Triggers when an existing Google Doc is updated or modified. This trigger monitors Google Docs and fires when documents are updated.
List Subscription Contracts
Tool to list subscription contracts. Use when retrieving contracts with optional search after confirming a valid API token.
Connect any two apps with Notis in the middle.
Google Docs and Appointo, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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