Automatically Archive Unused Properties Quarterly
Every quarter, Notis archives unused or deprecated properties from your Hubspot data model—keeping your schema lean and searchable.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Archive batch of properties
Archives a batch of properties by their internal names for a specified hubspot crm object type; this operation is idempotent and safe to retry.
Why this helps
Your Hubspot property list grows cluttered with old, unused fields, making it hard to find relevant properties and slowing down form builds and reports.
- Cleaner property lists in Hubspot
- Easier form and report building with fewer irrelevant properties
- Better CRM performance and load times
- Reduced cognitive load when configuring flows
Setup
Build it in a few focused steps.
- 1Connect Hubspot to Notis
- 2Ask Notis: 'Every quarter, archive any Hubspot properties that haven't been used in reports, forms, or workflows for at least 6 months' or set up in Automations
- 3Choose your run timing (e.g., first day of Q2, Q3, etc.)
- 4Pick your notification channel for archival reports
- 5Notis identifies and archives unused properties automatically
- 6Review the archival summary to ensure no critical properties were removed
Questions about this workflow
How does Notis determine if a property is unused?
By checking usage in active workflows, forms, reports, and contact records over a specified period.
Can I exclude certain properties from archival?
Yes, ask Notis to create a whitelist of critical properties that should never be archived.
Can archived properties be restored?
Yes, archived properties remain in the recycling bin and can be unarchived if needed.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Hubspot. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Hubspot actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
Connect any two apps with Notis in the middle.
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When this happens · Trigger
Do this · Action
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