Automatically Clone Follow-Up Emails When Creating Meetings
Schedule a calendar meeting and Notis instantly clones a follow-up email template in Hubspot—pre-drafted and ready to send after your call.
Trigger
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Action
Clone marketing email
Duplicates an existing hubspot marketing email, identified by its `id`, into a new draft; an optional `clonename` can be assigned to this new email copy.
Why this helps
You schedule meetings but have to manually create follow-up emails afterward, wasting time in the hours after calls when momentum is high.
- Follow-up emails are ready before the meeting even happens
- Reduces post-meeting friction and follow-up delays
- Template consistency across all meeting follow-ups
- Faster response time after calls
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Hubspot to Notis
- 2Ask Notis: 'Whenever I create a new calendar event, clone the [email template name] in Hubspot' or set up in Automations
- 3Choose your notification channel for template clones
- 4Notis creates a cloned template each time you schedule a meeting
- 5Test by creating a calendar event and checking Hubspot for the cloned email
- 6Edit and customize the cloned email, then send it after your meeting
Questions about this workflow
Can I use different templates for different types of meetings?
Yes, ask Notis to match event keywords or titles to specific templates (e.g., cloning a 'sales' template for sales calls).
Will the cloned email be pre-addressed to meeting attendees?
Not automatically, but you can ask Notis to add attendee names or emails to the subject line or greeting.
Can I prevent cloning for certain events?
Yes, ask Notis to only clone for events with specific keywords or from certain calendars.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Hubspot. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Hubspot actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
Connect any two apps with Notis in the middle.
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When this happens · Trigger
Do this · Action
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