Automatically Associate Hubspot Objects from Calendar Event Updates
When you modify a calendar meeting (add attendees, change location, or reschedule), Notis automatically creates the right associations in Hubspot.
Trigger
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Action
Create association for object type
Creates the *definition* (schema) of a new association in hubspot, specifying how two crm object types relate (not an actual link between records); any provided `name` must be unique for the `fromobjecttypeid` and `toobjecttypeid` pair.
Why this helps
Calendar events change but your Hubspot relationships stay stale, leaving gaps between who attended and who's linked in your CRM.
- Hubspot associations stay current with calendar changes
- Relationships are automatically captured without manual linking
- Complete visibility of contacts connected to each opportunity
- Reduces missed association gaps
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Hubspot to Notis
- 2Tell Notis: 'When I update a calendar event, automatically create associations between the attendees and the related deal or company in Hubspot' or set up in Automations
- 3Choose your notification channel
- 4Notis listens for calendar event changes and creates/updates Hubspot associations accordingly
- 5Test by modifying a meeting (add an attendee, change the date) and verify the association updates in Hubspot
- 6Refine the association logic if needed (e.g., associate only external attendees)
Questions about this workflow
How does Notis know which deal or company to associate with?
You can link them manually first, or Notis can infer from attendee domains and contact records.
Will this create duplicate associations?
Notis checks for existing associations before creating new ones, preventing duplicates.
Can I exclude internal team members from associations?
Yes, ask Notis to only associate external contacts or specific domains.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Hubspot. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Hubspot actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
Connect any two apps with Notis in the middle.
Not just Google Calendar and Hubspot. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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