See Your Weekly Schedule Health Every Monday Morning
Every Monday, Notis logs your capacity for the week—what percent of time is booked in meetings vs. free for focus work. You'll know immediately if your week is sustainable.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Append Values to Spreadsheet
Tool to append values to a spreadsheet. use when you need to add new data to the end of an existing table in a google sheet.
Why this helps
You don't realize your week is overbooked until you're drowning in back-to-back meetings. By then it's too late to recover or reset expectations.
- Early warning system for overbooked weeks so you can adjust
- Evidence to share with managers when workload is unsustainable
- Track trends: are you getting more or less booked over time?
- Helps you protect focus time by making overload visible
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Google Sheets to Notis
- 2Tell Notis: 'Every Monday at 8 AM, calculate and log my capacity for the week: hours in meetings, free hours, and percent of week booked. Include 8 working hours per day'
- 3Create a capacity report sheet or let Notis set one up
- 4Notis can exclude certain time blocks (lunch, personal time) from the calculation—specify what counts as 'work time'
- 5Test by running a manual report for this week
Questions about this workflow
What does Notis count as 'booked time'?
By default, all calendar events count. You can exclude personal time, focus blocks, or lunch so the calculation is accurate to actual meetings.
Can I see capacity trends over time?
Yes. Over weeks/months, your sheet will show whether you're getting more or less booked, helping you spot burnout risk.
How do I protect focus time using this?
If your report shows >70% booked, that's a signal to block focus time or push back on new meeting requests. Use the data to justify protecting that time.
Can I include commute time or buffer between meetings?
Yes. Tell Notis to account for transition time between meetings or include commute, and it will reduce available capacity accordingly.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Google Sheets. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Google Sheets actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Add Sheet to Spreadsheet
Adds a new sheet (worksheet) to a spreadsheet. use this tool to create a new tab within an existing google sheet, optionally specifying its title, index, size, and other properties.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Aggregate Column Data
Searches for rows where a specific column matches a value and performs mathematical operations on data from another column.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Append Dimension
Tool to append new rows or columns to a sheet, increasing its size. use when you need to add empty rows or columns to an existing sheet.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Batch get spreadsheet
Retrieves data from specified cell ranges in a google spreadsheet; ensure the spreadsheet has at least one worksheet and any explicitly referenced sheet names in ranges exist.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Batch update spreadsheet
Updates a specified range in a google sheet with given values, or appends them as new rows if `first cell location` is omitted; ensure the target sheet exists and the spreadsheet contains at least one worksheet.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Batch Update Values by Data Filter
Tool to update values in ranges matching data filters. use when you need to update specific data in a google sheet based on criteria rather than fixed cell ranges.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Clear Basic Filter
Tool to clear the basic filter from a sheet. use when you need to remove an existing basic filter from a specific sheet within a google spreadsheet.
Clear spreadsheet values
Clears cell content (preserving formatting and notes) from a specified a1 notation range in a google spreadsheet; the range must correspond to an existing sheet and cells.
Connect any two apps with Notis in the middle.
Not just Google Calendar and Google Sheets. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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