See Your Whole Team's Availability in One Sheet
Every Monday morning, Notis creates an availability matrix showing your team's open slots and committed time for the week ahead. Scheduling becomes painless.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Batch update spreadsheet
Updates a specified range in a google sheet with given values, or appends them as new rows if `first cell location` is omitted; ensure the target sheet exists and the spreadsheet contains at least one worksheet.
Why this helps
Scheduling meetings across a team requires checking everyone's calendar individually or enduring a series of emails asking about availability. Finding a time when everyone is free is time-consuming and error-prone.
- One-glance view of team availability eliminates scheduling friction
- Reduces back-and-forth emails asking about open times
- Easy to spot when the whole team is free vs. scattered availability
- Team stays in sync on committed capacity
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Google Sheets to Notis (make sure all team members have shared their calendars)
- 2Tell Notis: 'Every Monday at 8 AM, create an availability matrix showing this week's open hours for [team members], including lunch blocks and committed meetings'
- 3Set up a weekly availability sheet or let Notis create one
- 4Choose who sees notifications (managers, schedulers, or the whole team)
- 5Test by running it manually for the current week
Questions about this workflow
Do team members need to share their entire calendars?
They need to share enough for you to see when they're free/busy. Many use 'free/busy only' mode which hides details but shows availability.
Can I hide personal time blocks like lunch or focus blocks?
Yes. Notis can show only work availability and omit personal time, or include a 'tentative free time' category for flexibility.
What if the team works different time zones?
Notis can normalize times across zones so everyone sees one synchronized availability view.
Can I customize which days and hours to show?
Absolutely. Specify working hours (e.g., 9 AM-5 PM) and which days to include (weekdays only, specific days, etc.).
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Google Sheets. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Google Sheets actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Add Sheet to Spreadsheet
Adds a new sheet (worksheet) to a spreadsheet. use this tool to create a new tab within an existing google sheet, optionally specifying its title, index, size, and other properties.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Aggregate Column Data
Searches for rows where a specific column matches a value and performs mathematical operations on data from another column.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Append Dimension
Tool to append new rows or columns to a sheet, increasing its size. use when you need to add empty rows or columns to an existing sheet.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Batch get spreadsheet
Retrieves data from specified cell ranges in a google spreadsheet; ensure the spreadsheet has at least one worksheet and any explicitly referenced sheet names in ranges exist.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Batch update spreadsheet
Updates a specified range in a google sheet with given values, or appends them as new rows if `first cell location` is omitted; ensure the target sheet exists and the spreadsheet contains at least one worksheet.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Batch Update Values by Data Filter
Tool to update values in ranges matching data filters. use when you need to update specific data in a google sheet based on criteria rather than fixed cell ranges.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Clear Basic Filter
Tool to clear the basic filter from a sheet. use when you need to remove an existing basic filter from a specific sheet within a google spreadsheet.
Clear spreadsheet values
Clears cell content (preserving formatting and notes) from a specified a1 notation range in a google spreadsheet; the range must correspond to an existing sheet and cells.
Connect any two apps with Notis in the middle.
Not just Google Calendar and Google Sheets. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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