Candidate interview RSVP notes
A candidate accepts an interview invite; Notis records that acceptance against their Ashby profile once the attendee and candidate match is verified.
Trigger
Attendee Response Changed
Fires when an attendee’s RSVP changes to accepted, declined, or tentative.
Action
Create Candidate Note
Add a note to a candidate’s profile.
Why this helps
Accepted interview responses can disappear in a busy inbox, leaving recruiters uncertain whether to prepare.
- Keep interview commitment visible in Ashby
- Avoid duplicate confirmation notes
- Only act on candidate attendees, not internal panelists
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Ashby to Notis once.
- 2Ask Notis to create this automation, or open Automations → New Automation in the portal.
- 3In one plain-language prompt, request: When a candidate accepts a Google Calendar interview invitation, add a confirmation note to their Ashby profile. Require a verified Ashby match and skip uncertain cases.
- 4Select Google Calendar’s Attendee Response Changed trigger and choose a channel for run reports.
- 5Test with one real matching event and check the Ashby result or read-only report.
Questions about this workflow
Can this identify any attendee automatically?
No. The prompt must require an unambiguous match between the responding attendee and an existing Ashby candidate; otherwise report the unmatched RSVP without writing a note.
When this happens · Trigger
Fires when an attendee’s RSVP changes to accepted, declined, or tentative.
Do this · Action
Add a note to a candidate’s profile.
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Ashby. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Ashby actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Candidate to Project
Add a candidate to a recruiting project.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add Candidate Tag
Add an existing tag to a candidate’s profile.
Attendee Response Changed
Fires when an attendee’s RSVP changes to accepted, declined, or tentative.
Add Hiring Team Member
Assign a team member to a hiring team.
Event Canceled or Deleted
Fires when a Google Calendar event is canceled or deleted.
Add Completed Assessment to Candidate
Adds a completed partner assessment to an Ashby candidate; requires candidatesWrite permission.
Event Starting Soon
Fires when an event is within the configured number of minutes before starting.
Add User to Interviewer Pool
Add a user to a pool of interviewers.
Calendar Event Changes
Trigger in real time when a calendar event changes.
Add Existing Email Message to Candidate
Attaches an existing partner email to an Ashby candidate without sending it; requires candidatesWrite permission.
Event Created
Fires when a new calendar event is created.
Add Opening Job
Link an existing job to a job requisition.
Calendar Event Sync
Returns full calendar event data, including details, attendees, and metadata.
Add Opening Location
Associate a location with an existing job requisition.
Connect any two apps with Notis in the middle.
Google Calendar and Ashby, or any other combination from 1,500+ integrations.
When this happens · Trigger
Do this · Action
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