Interview cancellation trail
A canceled interview leaves a useful Ashby note when a retained event-to-candidate association exists.
Trigger
Event Canceled or Deleted
Fires when a Google Calendar event is canceled or deleted.
Action
Create Candidate Note
Add a note to a candidate’s profile.
Why this helps
Deleted calendar events may vanish before the recruiter has documented the interruption.
- Preserve the interruption history
- Avoid notes on the wrong candidate
- Expose unresolved cancellations in run reports
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Ashby to Notis once.
- 2Ask Notis to create this automation, or open Automations → New Automation in the portal.
- 3In one plain-language prompt, request: When a candidate interview is canceled in Google Calendar, record the cancellation in Ashby only if the sparse event ID can be resolved to a known candidate. Require a verified Ashby match and skip uncertain cases.
- 4Select Google Calendar’s Event Canceled or Deleted trigger and choose a channel for run reports.
- 5Test with one real matching event and check the Ashby result or read-only report.
Questions about this workflow
What if the canceled event has no candidate details?
The cancellation trigger supplies minimal data. Notis must use a previously verified event-to-candidate association or skip the Ashby write and report the event for review.
When this happens · Trigger
Fires when a Google Calendar event is canceled or deleted.
Do this · Action
Add a note to a candidate’s profile.
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Ashby. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Ashby actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Candidate to Project
Add a candidate to a recruiting project.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add Candidate Tag
Add an existing tag to a candidate’s profile.
Attendee Response Changed
Fires when an attendee’s RSVP changes to accepted, declined, or tentative.
Add Hiring Team Member
Assign a team member to a hiring team.
Event Canceled or Deleted
Fires when a Google Calendar event is canceled or deleted.
Add Completed Assessment to Candidate
Adds a completed partner assessment to an Ashby candidate; requires candidatesWrite permission.
Event Starting Soon
Fires when an event is within the configured number of minutes before starting.
Add User to Interviewer Pool
Add a user to a pool of interviewers.
Calendar Event Changes
Trigger in real time when a calendar event changes.
Add Existing Email Message to Candidate
Attaches an existing partner email to an Ashby candidate without sending it; requires candidatesWrite permission.
Event Created
Fires when a new calendar event is created.
Add Opening Job
Link an existing job to a job requisition.
Calendar Event Sync
Returns full calendar event data, including details, attendees, and metadata.
Add Opening Location
Associate a location with an existing job requisition.
Connect any two apps with Notis in the middle.
Google Calendar and Ashby, or any other combination from 1,500+ integrations.
When this happens · Trigger
Do this · Action
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